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Sabha Grants Specialist

Job Type: Full time | Company: Chemonics International | Location: Sabha, Libya | Date posted: 27-05-2014

Libya Transition Initiative Project, LTI

 

The LTI program is seeking a GRANTS SPECIALIST.
Based in Sabha

 

  • Assist in the design, development and implementation of grants, in coordination with the COP, Senior Program Development Specialist (SPDO), Regional Program Manager (RPM), Program Development Officer (PDO), finance manager, and other staff to ensure compliance with USAID and Chemonics policies and procedures, and achievement of intended results
  • Responsible for assisting with the setup of financial monitoring of grant activities, implementation of grant agreements, and analysis of grant budgets and cost estimates for allowability, allocability, reasonableness and consistency.
  • Advise and assist PDO and other staff as required with grant implementation, monitoring and evaluation of grants and short-term technical assistance (STTA).
  • Follow up as needed regarding policy guidance and interpretation, under the direction of the Deputy Chief of Party (DCOP), for LTI staff involved in grant making and grants management to ensure full compliance with USAID and Chemonics requirements.
  • During the grant development process, develop grant budgets and prepare to assume oversight of grant implementation post-award.
  • Maintain complete and updated grant files in both digital and hard copy format.
  • In collaboration with the PDO and procurement specialists, prepare monthly projections for LTI grant activities for submission to the finance manager.
  • Coordinate as needed with procurement staff to ensure proper reception and timely delivery of items procured on behalf of grantees.
  • Under the direction of the DCOP, ensure full compliance with the policies, practices and procedures relating to all aspects of grants for the LTI program, as outlined in the approved Activity Management Guide.  This includes specific procedures relating to grant selection, grant awards, grant implementation, grant monitoring and evaluation and grant close-outs.
  • Prepare and maintain grant documents consistent and compliant with all applicable requirements, procedures and best practices. Supporting documentation includes but is not limited to negotiation memorandums, branding and marking plans, required certifications and assurances, vetting and reference checks, environmental assessments and others. 
  • Develop no cost and cost amendments for grants in coordination with PDOs, SPDO, and the finance manager.
  • In coordination with LTI finance and procurement staff, assess recipient capabilities related to activity implementation and advise them on how to enhance them.
  • In coordination with finance and procurement staff, analyze budgetary and financial aspects of grant proposals, grantee financial management and/or administrative capacities and planning for implementation/procurement and cash disbursement needs for grants implementation throughout the life of the project. 
  • Ensure that grants and activities are closed out within required time frames.
  • Undertake other duties as assigned by supervisor.

 

QUALIFICATIONS

  • Demonstrated experience in activity management focused on ensuring that procurement, finance, logistics, and programmatic aspects are being implemented on-time and in accordance with the specifications of the approved activity
  • Experience with NGOs and/or community-based organizations is preferred, and an up-to-date understanding and knowledge of political and social conditions in Libya.
  • Ability/willingness to travel throughout the country on a regular basis.
  • Experience managing grants and/or contracts for international organizations is highly desired.
  • Experience with cash-based activities is preferred.
  • Ability to work in a professional and cordial manner with fellow staff members, visitors, partner institutions including international and local NGOs, governmental entities, support organizations, and the general public.
  • Ability to work independently with minimal supervision, to prioritize multiple work assignments in an extremely fast-paced environment, to meet deadlines, and to exercise good, professional judgment that reflects positively on the image and communicates the established LTI program message.
  • Possess creativity and analytical capacity to manage grant compliance issues and assist other staff in ensuring the implementation of grant activities.
  • Good analytical ability and knowledge of project objectives so that the key points of grant implementation can be identified.
  • Flexibility, creativity, and the ability to maintain a rapid and demanding pace of work are also required.
  • Ability to effectively use computer software including MS Word, and Excel. University/Baccelaureate degree required.
  • Ability to effectively communicate verbally and in written form in both Arabic and English.
  • Fluency in both Arabic and English is required.

 

Please send CV's to tripjobs@libyati.org with 'Sabha Grants Specialist' as the subject line.

 

 

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Date posted 27-05-2014
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