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Senior Human Resources Assistant

Job Type: Full time | Company: The United Nations High Commissioner for Refugees | Location: Tripoli, Libya | Date posted: 19-01-2015

The United Nations Refugee Agency (UNHCR) in Libya is seeking dynamic, committed and qualified persons interested in an exciting career in humanitarian affairs.

 

Title of the Position

 Senior Human Resources Assistant -GL5

Position No

10018524

Location

Tripoli-Libya

Type of contract and Duration

Fixed Term , 1 year renewable

Closing Date

  29/01/2015

Expected Starting date

  15/02/2015

 

 

BACKGROUND

The Office of the United Nations High Commissioner for Refugees was established on December 14, 1950 by the United Nations General Assembly. The agency is mandated to lead and co-ordinate international action to protect refugees and resolve refugee problems worldwide. Its primary purpose is to safeguard the rights and well-being of refugees. It strives to ensure that everyone can exercise the right to seek asylum and find safe refuge in another State, with the option to return home voluntarily, integrate locally or to resettle in a third country. It also has a mandate to help stateless people.  In more than six decades, the agency has helped tens of millions of people restart their lives. Today, a staff of some 7,190 people in more than 120 countries continues to help some 36.4 million persons.

Graduates in Business Administration, Human Recourses and Phycology in particular are encouraged to apply for the following positions:

1.       Duties and Responsibilities:

Senior Human Resources Assistant will function under direct supervision of the Administrative or Human Resources Officer, assisting him/her in personnel administration and other HR related matters, including the process of recruitment and appointment of staff, and in the performance management and welfare issues of staff under area of responsibility (AOR).

 

Accountability:

·          The workforce in the AOR is well-informed of the organisation’s human resources policies and practices.

·         UNHCR provides a healthy, safe and respectful working environment for its workforce in the AOR.

Tasks:

·         Assist in the recruitment, assignment and reassignment of local general service staff. Prepare documents for the interview panel for the recruitment of local staff.

·         Process local staff members’ contracts, entitlements and benefits in accordance with Staff Rules and established HR procedures.

·         Update personnel related information in MSRP/HR module where this activity has been rolled out from PAPS to the respective office.

·         Advise staff members on their rights, obligations, benefits and entitlements, and assist them in interpreting UN/UNHCR staff rules and regulations.

·         Assist newly-arrived international staff with administrative formalities related to their accreditations, security/ground passes, submission of completed forms and related documents to headquarters, arrange travel and hotel reservations

·         Assist with shipment of their personal effects in coordination with the logistics section.

·         Administer UNHCR medical insurance plan for locally recruited staff. Provide administrative support to staff and dependents in case of medical evacuations.

·         Maintain personnel records in the office, including maintenance of the attendance, overtime and leave records.

·         Perform other duties as required.

Authority:

·         Initiate calculations for payments related to personnel issues such as settlement of travel claims, overtime claims, hazard pay, MIP reimbursements, medical and security evacuations, shipment costs.

·         Initiate routine correspondence on HR matters for the authorizing officer’s approval.

2. Required Competencies: 

·         Managing Resources

·         Analytical Thinking

·         Planning and Organizing

 

3. Essential Minimum Qualification and Professional Experience Required

·         Completion of secondary education with certificates in secretarial and administrative training.

·         Minimum 5 years of previous relevant work experience. OR; bachelor degree with 2 years experience

·         Good knowledge of UNHCR Human Resources procedures and processes and exposure to provision of support services in an international organization.

·         Fluency in English and Arabic.

4. Desirable qualifications & Competences

·         Field experience with UNHCR and/or with other humanitarian organizations is an asset.

·         High IT affinity and working experience of PeopleSoft/MSRP.

5.  Important Note

·         Please send your application and letter of interest to LBYTRHR@unhcr.org. Please indicate the title and the position number in the subject of the email when you submit your application.

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Date posted 19-01-2015
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