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Senior Supply Assistant

Job Type: Full time | Company: The United Nations High Commissioner for Refugees | Location: Tripoli, Libya | Date posted: 23-10-2015

The United Nations Refugee Agency (UNHCR) in Libya is seeking dynamic, committed and qualified persons interested in an exciting career in humanitarian affairs.  

  

Title of the Position 

Senior Supply Assistant

Position No 

10018526

Location 

Tripoli-Libya 

Type of contract/duration 

Fixed Term/1 year-renewable 

Closing Date 

06/11/2015

Expected Starting Date 

As soon as possible

  

  

  

  

  

 

 

 

 

 

BACKGROUND

The Office of the United Nations High Commissioner for Refugees was established on December 14, 1950 by the United Nations General Assembly. The agency is mandated to lead and co-ordinate international action to protect refugees and resolve refugee problems worldwide. Its primary purpose is to safeguard the rights and well-being of refugees. It strives to ensure that everyone can exercise the right to seek asylum and find safe refuge in another State, with the option to return home voluntarily, integrate locally or to resettle in a third country. It also has a mandate to help stateless people.  In more than six decades, the agency has helped tens of millions of people restart their lives. Today, a staff of some 7,190 people in more than 120 countries continues to help some 36.4 million persons.

 1.Organizational Context

  • The Senior Supply Assistant provides support supply to all local activities pertaining to the supply chain function including planning, sourcing, transport, shipping, customs clearance and warehousing in the operation.
  • The incumbent is supervised by a Senior Officer who provides regular guidance. S/he works independently on routine tasks while follows instructions of the supervisor or more complex issues. The incumbent maintains regular contact on a working level on routine issues with other UNHCR offices, UN agencies, NGOs, government partners and commercial contractors in the area to facilitate the operation. The duty of the incumbent is to support the management of material resources within the geographical area covered by the office while exercising efficiency in the use of those resources.

2. Accountability

 UNHCR delivers timely and quality goods and services to persons of concern in compliance with supply chain rules and procedures.

3. Responsibility 

Strategy:

  •     Apply UNHCR's procurement strategy when planning for purchase of important commodities and services. 

Operational Support:

  • Initiate custom clearance of consignments, draft exemption requests, and liaise with local agent.
  • Support warehouse management, and assist with planning and goods deliveries, and provide information on the status of requests and the availability of items in the supply chain.
  • Maintain accurate and comprehensive records on logistical activities and provide reports and updates periodically, and on request.

Infrastructure Support:

  • Examine Purchase Requests to ensure conformity and liaise with requesters.
  • Prepare quotation requests and tenders, produce bid-tabulations from tenders and prepare Purchase orders for approval.
  • Dispatch approved Purchase Orders, and follow-up with the delivery of ordered commodities and services.
  • Provide information on all procurement activities within area of responsibility.
  • Assist in managing Property, Plant and Equipment (PPE) effectively according to UNHCR rules and regulation including registration and marking of new PPE, Physical verification of PPE, preparation of agreements, preparation of disposal forms (including submissions to LAMB/AMB), and assistance with disposal of PPE.
  • Produce standard asset management reports and other asset information, periodically and when requested.

4. Authority

  • Identify and assess vendors based on their capability for delivering commodities and services. Maintain vendor and item master databases.
  • Determine routes and delivery schedules to meet demand in the most timely manner.

5. Managerial Competencies/ Cross-Functional Competencies

  • Managing Resources
  • Analytical Thinking
  • Planning and Organizing 

6. Essential Minimum Qualification and Professional Experience Required

  • Completion of the Secondary School education with post-secondary training/certificate in Business Administration, Logistics, Warehousing or a related field.
  • Minimum 5 years of previous relevant job experience.
  • Fluency in English and working knowledge of another relevant UN language and/or local language (as applicable in the duty station).

7. Desirable qualifications & Competences

  • Completion of UNHCR learning programmes or specific training relevant to functions of the position such as the Supply Chain Learning Programme (SCLP).
  • Computer skills (MS Office and PeopleSoft/MSRP).
  • Experience in customs formalities.
  • Experience in logistics or warehousing.

8.  Important Note

  • Please send your Personal History/Resume and letter of interest to LBYTRHR@unhcr.org
  • Please indicate the title and the position number in the subject of the email when you submit your application.
  • Only short-listed candidates will be contacted.
  • Only nationals can apply to this position.

 

 

 

 

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Date posted 23-10-2015
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