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Procurement Specialist

Job Type: Full time | Company: Chemonics International | Location: Tripoli, Libya | Date posted: 21-04-2016

 

Scope of Work

 

Job Title:            Procurement Specialist

Project:               Libya Transition Initiative (LTI) 2

Classification:     Long Term

Reports to:          Field Program Director

 

Background

At the beginning of 2016, Libya’s political future is more uncertain than at any time since the 2011 revolution. Political division, armed conflict and a crisis of legitimacy at the national level have accelerated the fragmentation of Libya’s governance landscape. Regional coalitions which formed in 2014 have fractured during 2015 and cities and municipalities have become increasingly isolated. Libya’s two nominal national governments both exert little authority outside their respective bases in Tripoli and Tobruk. The political elites involved in the UN-sponsored dialogue to form a unity government lack legitimacy and the country lacks a national political leadership that can claim a mandate to negotiate a solution to Libya’s crises. The collapse of the national-level political process and institutions has shifted significant governance responsibilities to local formal and informal actors. Municipal councils are viewed as the most credible institutions, though they face serious challenges to providing services to their constituents. The collapse of state institutions and the fragmentation in Libya’s governance landscape has facilitated the rise of extremism in Libya, with the Islamic State taking advantage of the governance and security vacuum to strengthen its presence in Libya.

 

Responsibilities:
 

·          Respond in a timely manner to procurement requests as approved by the Director of Operations.

·          Manage and procure items and/or services to support grant activities and operational requirements, in response to requests from project staff.

·         Determine the most reasonable, fair and expeditious procurement option for each item or service procured, in compliance with Chemonics and USAID policies and procedures, and the LTI field procurement manual.

·         Work directly with local, regional or international vendors and service providers to obtain quotations and/or initiate procurements of requested commodities and services.

·         Make efforts where possible to streamline the procurement process through establishing appropriate agreements with vendors. Monitor contracts and purchase orders issued to vendors and follow up as necessary to ensure compliance to terms and conditions.

·         Maintain the overall integrity of the procurement filing system by ensuring that appropriate documentation is included in each procurement file.

·         Maintain the project’s commodity management tracking system and ensure that all required documentation is maintained in procurement files.

·         Visit selected warehouses in Tripoli to consolidate shipments and/or repackage purchased commodities.

·         Where required, assist the Director of Operations in preparing waiver requests or other procurement related approval documentation.

·         Assist in developing procurement related approval documentation for submission to USAID/OTI. Provide procurement status reports and inventory summaries as requested by project staff.

·         Travel as required to inspect and/or receive delivery of equipment at activity sites.

·         Perform any other tasks requested by supervisor. 


Qualifications:
 

·         As this position is a Junior/Administrative position, ideal candidates will have 2-4 years’ experience with purchasing in Libya and obtaining quotations from multiple suppliers.

  • Strong organizational, management and administrative skills, including verbal and written communications in Arabic and proficiency in English.
  • Must be capable of lifting and moving items with a weight of 20 Kilograms.
  • Experience and/or good understanding of procurement procedures of international organizations. USAID experience is preferred.
  • Flexibility, creativity, and the ability to maintain a rapid and demanding pace of work are also required.
  • Ability to work in a professional and cordial manner with fellow staff members, visitors, partner institutions including international and local NGOs, governmental entities, support organizations, and the general public.
  • Working proficiency in basic office computer applications including MS Word and Excel.
  • University/Baccalaureate degree required.
  • Arabic fluency is required, English fluency is strongly preferred.


Interested? Send CV to tripjob@libyati.org with a subject line of PROCUREMENT SPECIALIST.

 

 

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Date posted 21-04-2016
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