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Procurement Specialist

Job Type: Full time | Company: chemonics International | Location: Tripoli, Libya | Date posted: 23-05-2016

Scope of Work

 

Job Title:            Procurement Specialist

Project:               Libya Transition Initiative (LTI) 2

Classification:     Long Term

Reports to:         Program Manager

 

Background

The Libya Transition Initiative (LTI) 2 project is a 3 year task order under the SWIFT IV IQC with a ceiling of $74.7 million. The program aims to support Libyan efforts to build an inclusive and peaceful democratic future that reflects the will and needs of the Libyan people. Through Chemonics International, USAID/OTI partners with civil society organizations, local media outlets, and interim governing authorities to strengthen civic activism by building capacity and connecting networks and bolster security by supporting moderate voices and strengthening local initiatives to mitigate conflict

LTI 2 focuses on three priority areas of programming listed below:

1.        Community engagement activities;

2.       Supporting moderate voice; and

3.       Supporting political processes and national dialogue

 

In each of these areas, LTI 2 works to increase access to information, promote dialogue, and provide platforms for civil society to effectively engage with the Libyan government. LTI 2 also seeks to strengthen moderate voices that are committed to a peaceful transition, and works to empower underrepresented groups – particularly women, youth, minorities, and communities in peripheral regions – to advocate and participate in the political process. Additionally, the project supports quick-impact projects with tangible benefits that strengthen bonds, build trust, and foster linkages between government and communities.

Responsibilities:
 

·         Respond in a timely manner to procurement requests as approved by the Director of Operations.

·         Manage and procure items and/or services to support grant activities and operational requirements, in response to requests from project staff.

·         Determine the most reasonable, fair and expeditious procurement option for each item or service procured, in compliance with Chemonics and USAID policies and procedures, and the LTI field procurement manual.

·         Work directly with local, regional or international vendors and service providers to obtain quotations and/or initiate procurements of requested commodities and services.

·         Make efforts where possible to streamline the procurement process through establishing appropriate agreements with vendors. Monitor contracts and purchase orders issued to vendors and follow up as necessary to ensure compliance to terms and conditions.

·         Maintain the overall integrity of the procurement filing system by ensuring that appropriate documentation is included in each procurement file.

·         Maintain the project’s commodity management tracking system and ensure that all required documentation is maintained in procurement files.

·         Visit selected warehouses in Tripoli to consolidate shipments and/or repackage purchased commodities.

·         Where required, assist the Director of Operations in preparing waiver requests or other procurement related approval documentation.

·         Assist in developing procurement related approval documentation for submission to USAID/OTI. Provide procurement status reports and inventory summaries as requested by project staff.

·         Travel as required to inspect and/or receive delivery of equipment at activity sites.

·         Perform any other tasks requested by supervisor. 


Qualifications:
 

·         As this position is a Junior/Administrative position, ideal candidates will have 2-4 years’ experience with purchasing in Libya and obtaining quotations from multiple suppliers.

  • Strong organizational, management and administrative skills, including verbal and written communications in Arabic and proficiency in English.
  • Must be capable of lifting and moving items with a weight of 20 Kilograms.
  • Experience and/or good understanding of procurement procedures of international organizations. USAID experience is preferred.
  • Flexibility, creativity, and the ability to maintain a rapid and demanding pace of work are also required.
  • Ability to work in a professional and cordial manner with fellow staff members, visitors, partner institutions including international and local NGOs, governmental entities, support organizations, and the general public.
  • Working proficiency in basic office computer applications including MS Word and Excel.
  • University/Baccalaureate degree required.
  • Arabic fluency is required, English fluency is strongly preferred.


Interested? Send CV to tripjobs@libyati.org with a subject line of PROCUREMENT SPECIALIST.

 

 

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Date posted 23-05-2016
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