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Grants Specialist

Job Type: Full time | Company: Chemonics ( LTI 2) | Location: Tripoli, Libya | Date posted: 18-09-2016

Libya Transition Initiative (LTI) 2 Scope of Work Grants Specialist Background At the beginning of 2016, Libya’s political future is more uncertain than at any time since the 2011 revolution. Political division, armed conflict and a crisis of legitimacy at the national level have accelerated the fragmentation of Libya’s governance landscape. Regional coalitions which formed in 2014 have fractured during 2015 and cities and municipalities have become increasingly isolated. Libya’s two nominal national governments both exert little authority outside their respective bases in Tripoli and Tobruk. The political elites involved in the UN-sponsored dialogue to form a unity government lack legitimacy and the country lacks a national political leadership that can claim a mandate to negotiate a solution to Libya’s crises. The collapse of the national-level political process and institutions has shifted significant governance responsibilities to local formal and informal actors. Municipal councils are viewed as the most credible institutions, though they face serious challenges to providing services to their constituents. The collapse of state institutions and the fragmentation in Libya’s governance landscape has facilitated the rise of extremism in Libya, with the Islamic State taking advantage of the governance and security vacuum to strengthen its presence in Libya. Purpose The grants specialist (GS) plays a critical role in ensuring that LTI2-funded grants are implemented rapidly and effectively, in full compliance with USAID and Chemonics regulations and policies, and consistently with OTI’s operating methodology which emphasizes a hand-in-hand approach to working with local partners. The GS will assist with the structuring and implementation of the project grant fund. In addition to playing a lead role in implementation, the GS also conducts research to ensure that individuals and/or organizations that may receive grant-funding are capable of implementing a proposal. S/he works closely with program development officer (PDO) and others to develop grants and grant budgets that are realistic and appropriately planned to successfully meet proposed objectives. S/he ensures that Libyan activity partners are adhering to USAID grant guidelines. S/he will assist with the creation and oversight of overall policies, practices, and procedures relating to all aspects of grants. S/he will participate in procedures relating to grant solicitation and selection, grant awards, grant implementation, grant and contract monitoring, evaluation, and closeout. Reporting The Grants Specialist will report to the Field Program Director. Specific Duties and Responsibilities ● Assist in the design, development and implementation of grants, in coordination with the Chief of Party (COP), Deputy Chief of Party (DCOP), Field Program Director (FDP), Program Development Officer (PDO), Procurement Specialist (PS), Senior Finance Manager (SFM), and other staff to ensure compliance with USAID and Chemonics policies and procedures, and achievement of intended results ● Responsible for assisting with the setup of financial monitoring of grant activities, implementation of grant agreements, and analysis of grant budgets and cost estimates for allowability, allocability, reasonableness and consistency. ● Advise and assist project development officer (PDO) and other staff as required with grant implementation, monitoring and evaluation of grants and short-term technical assistance (STTA). ● Follow up as needed regarding policy guidance and interpretation, under the direction of the Director of Operations, for LTI staff involved in grant making and grants management to ensure full compliance with USAID and Chemonics requirements. ● During the grant development process, develop grant budgets and prepare to assume oversight of grant implementation post-award. ● Maintain complete and updated grant files in both digital and hard copy format. ● In collaboration with the PDO and procurement specialists, prepare monthly projections for LTI2 grant activities for submission to the finance manager, and actively track the clearance rates and disbursement rates of the activities within the respective GMU. ● Coordinate as needed with procurement staff to ensure proper reception and timely delivery of items procured on behalf of grantees. ● Under the direction of the Field Program Director and Operations and Finance Director, ensure full compliance with the policies, practices and procedures relating to all aspects of grants for the LTI2 program, as outlined in the approved Activity Management Guide. This includes specific procedures relating to grant selection, grant awards, grant implementation, grant monitoring and evaluation and grant close-outs. ● Prepare and maintain grant documents consistent and compliant with all applicable requirements, procedures and best practices. Supporting documentation includes but is not limited to negotiation memorandums, branding and marking plans, required certifications and assurances, vetting and reference checks, environmental assessments and others. ● Develop no cost and cost amendments for grants in coordination with PDOs and the finance manager. ● In coordination with LTI2 finance and procurement staff, assess recipient capabilities related to activity implementation and advise them on how to enhance them. ● In coordination with finance and procurement staff, analyze budgetary and financial aspects of grant proposals, grantee financial management and/or administrative capacities and planning for implementation/procurement and cash disbursement needs for grants implementation throughout the life of the project. ● Ensure that grants and activities are closed out within required time frames. ● Assure all contractual documentation, including but not limited to negotiation memos are complete in the grants files. ● Participate and stay informed of the strategic programmatic objectives in order to suggest and then implement most relevant contractual mechanisms aligned with the intent of the initial activity design. ● Liaise directly with grantees to ensure compliance with the contract, but also strategic objectives, design, and M&E requirements. ● Collaborate with M&E manager and team in the design of deep dive M&E assessments of select activities. ● As needed, actively participate in the problem solving and troubleshooting throughout the grant cycle to assure implementation remains within the spirit of the original design concept ● Liaise directly with HO PMU during grant cycle on procurements, payments, recruitment when applicable ● Lead the activity kickoff meeting with grantees ● Undertake other duties as assigned by supervisor. Qualifications and Requirements ● Demonstrated experience in activity management focused on ensuring that procurement, finance, logistics, and programmatic aspects are being implemented on-time and in accordance with the specifications of the approved activity ● Experience with NGOs and/or community-based organizations is preferred, and an up-to-date understanding and knowledge of political and social conditions in Libya. ● Ability/willingness to travel throughout the country on a regular basis. ● Experience managing grants and/or contracts for international organizations is highly desired. ● Experience with cash-based activities is preferred. ● Ability to work in a professional and cordial manner with fellow staff members, visitors, partner institutions including international and local NGOs, governmental entities, support organizations, and the general public. ● Ability to work independently with minimal supervision, to prioritize multiple work assignments in an extremely fast-paced environment, to meet deadlines, and to exercise good, professional judgment that reflects positively on the image and communicates the established LTI2 program message. ● Possess creativity and analytical capacity to manage grant compliance issues and assist other staff in ensuring the implementation of grant activities. ● Good analytical ability and knowledge of project objectives so that the key points of grant implementation can be identified. ● Flexibility, creativity, and the ability to maintain a rapid and demanding pace of work are also required. ● Ability to effectively use computer software including MS Word, and Excel. University/Baccalaureate degree required. ● Ability to effectively communicate verbally and in written form in both Arabic and English. ● Fluency in both Arabic and English is required. • This position will be based in Tripoli. Please send cv’s to tripjob@libyati.org “ Grants Specialist “as the subject line.

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Date posted 18-09-2016
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