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(11 applicants)

Office Manager

Job Type: Full time | Company: Amana Global Security (AGS) | Location: Tripoli, Libya | Date posted: 08-11-2016

 

PURPOSE OF THE POSITION:

 

The Office Manager is responsible organizing and coordinating office operations and procedures

in order to ensure organizational effectiveness and efficiency.

 

SCOPE:

 

The Office Manager reports to the Company General Manager and is responsible for providing

office management duties. This includes maintaining office services and efficiency, supervising office staff and maintaining office records.

 

RESPONSIBILITIES:

 

1.Maintain office services, Main Activities:

 

·          Design and implement office policies

·         Establish standards and procedures

·         Organize office operations and procedures

·         Supervise office staff

·         Control correspondences

·         Review and approve supply requisitions

·         Liaise with other agencies, organizations and groups

·         Update organizational memberships

·         Maintain office equipment

·         Issue quotations and final invoices

 

2.Supervise office staff,  Main Activities:

 

·         Assign and monitor clerical and secretarial functions

·         Orient and train employees

·         Supervise staff

·         Evaluate staff performance

·         Coaching and disciplining staff

 

3.Maintain office records, Main Activities:

 

·         Design filing systems

·         Ensure filing systems are maintained and up to date

·         Define procedures for record retention

·         Ensure protection and security of files and records

·         Ensure effective transfer of files and records

·         Transfer and dispose records according to retention schedules and policies

·         Ensure personnel files are up to date and secure

 

4.Maintain office efficiency, Main Activities:

 

·         Plan and implement office systems, layout and equipment procurement

·         Maintain and replenish inventory

·         Check stock to determine inventory levels

·         Anticipate needed supplies

·         Verify receipt of supply

 

5.Perform other related duties as required

 

 

KNOWLEDGE, SKILLS AND ABILITIES:

 

Knowledge:

 

The incumbent must have proficient knowledge in the following areas:

 

·         knowledge of office administration

·         knowledge of human resource management and supervision

·         ability to maintain a high level of accuracy in preparing and entering information

 

Skills:

 

The incumbent must demonstrate the following skills:

 

·         excellent interpersonal skills

·         team building skills

·         analytical and problem solving skills

·         decision making skills

·         effective verbal and listening communications skills

·         attention to detail and high level of accuracy

·         very effective organizational skills

·         effective written communications skills

·         computer skills including the spreadsheet,  wordprocessing programs, and email at a highly proficient level

·         stress management skills

·         time management skills

 

Personal Attributes:

 

The incumbent must maintain strict confidentiality in performing the duties of the Finance and Administration Officer. The incumbent must also demonstrate the following personal attributes:

 

·         be honest and trustworthy

·         be respectful

·         possess cultural awareness and sensitivity

·         be flexible

·         demonstrate sound work ethics

·         college degree

·          at least five years experiences at office manger or senior management position

.

APPLICATION

To apply for this position please send your CV in English mohamedalhaj@amanags.com

 

Unfortunately we will not be able to acknowledge applications, but will contact those selected for interview directly.

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Date posted 08-11-2016
Viewed: 321 times
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