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Logistics and Administration Officer

Job Type: Full time | Company: The International Rescue Committee (IRC) | Location: Misrata, Libya | Date posted: 14-11-2016

 

Application deadline: 1st Dec, 2016

Candidates interested in applying for this job need to send their CV's to:  

 

Libya.Recruitment@rescue.org 

 

Background/IRC Summary:  

The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises and helps people to survive and rebuild their lives. Founded in 1933, the IRC offers lifesaving care and life-changing assistance to refugees forced to flee from war or disaster. At work today in over 40 countries, the IRC aims to restore safety, dignity and hope to millions who are uprooted and struggling to endure.

 

Job Overview/Summary:

Under the direct supervision of the SC CO, the Logistics & Administration Officer will be responsible for ensuring that all the necessary Administration, logistics and procurement of the organization is effected in the program. He/she will be responsible for all office based procurement and lead on some framework agreements to support the office and the program. He/she will also support on official permits, letters and liaison to the appropriate authorities and partners where necessary. Candidates should indicate the job title in their application when they apply.

Major Responsibilities:

Reporting to SC CO, the Logistics & Administration Officer is responsible for conducting logistics and administration activities in Libya as specified below.

Specific Logistics responsibilities include:

·          Daily coordination of the IRC Libya logistics activities as requested by the SC CO;

·          Has a full understanding of IRC logistics policies and formats;

·          Sources supplies from local vendors and maintains a good working knowledge of local market conditions;

·          Leads on interactions with certain contractors, under the guidance and supervision of the SC CO;

·          Supports the staff in the Program department in the handling of procurement and other logistical works and documentations;

·          Leads on the set up of various service contracts for the program and the office ensuring full compliance with IRC supply policies;

·         Responsible for holding the relationship with various contracted suppliers and the follow up on contract renewals for  Misrata office;

·         Ensure complete documentation for payment of goods/services procured;

·         Ensure Rental Fleet and Rental Drivers comply with IRC vehicle and driver policies and that an effective fleet management system is established with minimum risks to IRC;

 

Specific Administration responsibilities include:

  • Ensure a centralized contact lists including staff, program visitors and partners is maintained;
  • In collaboration with the DFD and Security CO, and liaising with the local authorities, prepare documents required for international staff and visitor visas, work permits, and other related government requirements related to administration;

·         Source appropriate rental properties for viewing, as required. Maintain a sense of market prices;

 

Other responsibilities include:

 

·         Conduct himself/herself both professionally and personally in such a manner as to bring credit to the IRC Libya and to not jeopardize its humanitarian mission;

·         Other duties as assigned by the Supply Chain Coordinator;

 

SKILLS & KNOWLEDGE:

Job Requirements:

·         Knowledge of generic supply chain practices ( NGO experience advantageous);

·         Familiarity with  Misrata markets;

·         Competent in spoken and written English and Arabic;

·         Good mathematical skills;

·         Competent use of Microsoft Office systems especially spreadsheets;

 

Personal Characteristics:

·         Strong sense of personal integrity;

·         Attention to detail;

·         Ability to multi-task;

·         Team spirit and problem solving abilities;

·         Thorough method of working with ability to work under pressure to pursue multiple tasks simultaneously to successful conclusions;

·         Positive attitude;

 

·         Committed team player;

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Date posted 14-11-2016
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