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Administrative Assistant (Welcome, Cashier, Chancellery) position based in Benghazi Sub Delegation

Job Type: Full time | Company: International Committee of the Red Cross (ICRC) | Location: Benghazi, Libya | Date posted: 01-12-2016

The International Committee of The Red Cross (ICRC) is an impartial, neutral and independent organization whose exclusively humanitarian mission is to protect the lives and dignity of victims of armed conflict and other situations of violence and to provide them with assistance.

 

 The delegation of the International Committee of the Red Cross (ICRC) in Tripoli is pleased to announce a job opening for the following position:  

 

Administrative Assistant in Benghazi Sub-delegation

 

Main responsibilities:


Cash disbursement: Handle the sub-delegation cash disbursements and payments. Takes part in cash flow management in coordination with Finance Assistant in Tripoli and Administrator in Benghazi.  Checks all receipts pertaining to settlement of working advances, updates necessary control schedules and submits for approval according to the financial rules. Coordinates the money transfers with Tripoli.


Travel & Seminar Organization: Is the focal point for the travel organization of staff, interlocutors & members of the national society based in Benghazi going on mission in accordance with the ICRC's travel policy. Submits and follows up travel requests to TRI Welcome and ensures all supporting documents are attached in one file (Travel Requests, invitation letter, relevant messages, flight ticket options, etc.) Arranges accommodation in hotels or ICRC residences for visitors .Ensures that the department organizing the seminar submits all necessary documents (seminar request participants list, etc.) and submits for validation. Arranges Travel, venue, accommodations, transportation and inform the enlisted candidates on due time.

 

Information management: Under the supervision and upon request of the Delegation's Assistant based in Tunis, organizes training or information sessions on the new tools. Is in charge of the weekly mail checklist in/out. Ensures that information received at the chancellery is shared with concerned staff members. Promotes the new standard tools and is the “focal point” for the Team Space (TS_Tripoli) in the sub-delegation.


Training and support: Ensures that all staff in the sub-delegation knows and applies ICRC rules regarding correspondence and ICRC protocol; ensure that the standard rules for correspondence are applied by all staff in the sub delegation. Trains and provides support to new users on the collaborative tools. Regularly liaises with Delegation’s Assistant in Tunis and explains, applies and ensures application of the institutional procedures and tools (Skype for business, intranet, etc.) among the colleagues in the sub-delegation.


Welcome: Screening of all incoming calls from the office landline in order to answer and/or direct them to the right person.  Is in charge of the office stationery in the sub-delegation (orders monthly   and updates of the stock).Welcomes the visitors of the sub-delegation and guides them to the right person.

 

Required background, skills and experience:

 

§  High school degree

§  2 years' work experience in a similar function

§  Very good computer skills

§  Arabic native with good oral and written communication skills in English

§  Excellent organizational and methodical abilities, sense of initiative and pro-activeness

§  Service-oriented, with a strong sense of priorities and flexibility

§  Very good communication skills.

§  Interest for humanitarian activities (especially ICRC's).

§  Good analytical skills

 

How to apply: Please send your updated CV mentioning at least 3 references and cover letter by email, with the subject reference Administrative Assistant in Benghazi Sub-delegation.CVs without mentioning position & references will not be accepted.

Sent to: Candidates meets above mentioned criteria please send your documents to tri_recruitment@icrc.org

 Application closing date: Saturday, 12th December, 2016. 

 Only short-listed candidates will be called for a written test and oral interview 

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Date posted 01-12-2016
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