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This job advert was posted over 60 days ago.
(4 applicants)

admin assistant

Job Type: Full time | Company: 3F | Location: Tripoli, Libya | Date posted: 07-12-2016

The Free Fields Foundation (3F) is a Libyan Mine Action NGO based in Tripoli, Libya. A private, independent, and non-profit organization, 3F was founded in 2012 by a group of people with shared concerns about the post-conflict ERW situation in Libya. 

Looking for Admin assistant

 

Responsibilities and Tasks:

Use computer word processing, spreadsheet, and database software to prepare reports, memos, and documents

Purchase, receive and store the office supplies ensuring that basic supplies are always available

Code and file material according to the established procedures

Update and ensure the accuracy of the organization's databases

Back-up electronic files using proper procedures

Provide secretarial and administrative support to management and other staff

Make travel, meeting and other arrangements for staff

Coordinate the maintenance of office equipment

Assist with financial management

Use computer software to prepare invoices and financial statements

Code and file financial material according to established records management procedures

Process accounts payable ensuring timeliness and accuracy of information

Process accounts receivable ensuring timeliness, accuracy of codes and appropriate backup

Prepare accurate bank reconciliations and deposits

Assist with financial reports as required

Month end duties as required

Provide Board support

 

With the Executive Director, prepare meeting agendas and supporting material for distribution

Ensure the timely distribution of material to the Board

Support the Board with meeting, travel and other arrangements

Draft minutes of Board meetings for review by the Executive Director

Create action list for management staff from board meetings

 

 

Kindly send the applications to jobs@freefields.org under a title of the position

 

Deadline / 25/12/2016

 

 

Good luck

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Date posted 07-12-2016
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