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Bookkeeper

Job Type: Full time | Company: Libya Transition Initiative 2 | Location: Misrata, Libya | Date posted: 18-12-2016

Background

Since the signing of the Libya Political Agreement (LPA) in late 2015, Libya’s political future is hopeful but fragile. A new Government of National Accord (GNA) is working to help the country recover from two years of conflict. Local authorities like municipal councils have also assumed large governance responsibilities over the past 2 years. However, they face serious challenges in providing services. These issues are particularly noticeable in the Sirte region, which is recovering from conflict, destruction, and displacement. Many of the town’s residents fled last year - creating a huge influx of IDPs to other cities along the coast. As of November 2016, the fighting is decreasing and residents are starting to return. As Sirte region recovers from violence and displacement, LTI 2 is working with local authorities to provide critical support to residents in region. This includes rehabilitating public services such as waste management, education, water, and basic infrastructure. It also includes refurbishing public facilities, economic recovery, and psychological and social support to returning children and families.

 

The Libya Transition Initiative (LTI) 2 project is funded by the United States Agency for International Development (USAID), through a contract with Chemonics International.  The project supports participatory and responsive governance at the local and national levels.  

 

Purpose

The Bookkeeper is responsible for assisting the Senior Finance Manager with planning, managing and implementing all aspects of the project accounting system and for maintaining an accounting database. In addition, he/she is responsible for collecting and recording all information that will facilitate information exchange and dissemination to the Chemonics office in Tripoli and at times, the home office.

Reporting

The Bookkeeper will report directly to the Sirte Program Manager.

 

Location

The Bookkeeper will be based in the Misrata office with travel to Tripoli.  

 

Specific Duties and Responsibilities:

·          Maintain a proper accounting department, checking the project’s internal control system to ensure that the policies and procedures are being adhered to including:

·         Handle vendors’ and suppliers’ accounts including invoices, general ledger maintenance, journal entries and account reconciliation. Carry out correct and timely payments to vendors and service providers. 

·         Prepare checks, receipts, journals and working/tracking papers as needed;

·         Review all accounting records for accuracy and legitimacy;

·         Verify and ensure all supportive documentation of all payments before approval by the Sirte Program Manager, Senior Finance Manager, the OFD, and the Chief of Party;

·         Help to ensure compliance with lease/service contracts and agreement covenants before issuing payment(s); and,

·         Enter data of all approved vouchers into ABACUS- the Chemonics Field Office accounting system.

·         Responsible for maintaining accounting records and files of program administrative financial documents with appropriate supporting material. Update records as necessary. Keep all financial and sensitive information pertaining to the program confidential.

·         Review and track cash balances daily and notify the Senior Finance Manager when the project requires more money from the home office.

·         Ensure that the payroll forms are accurate and fully completed by the 26th of each month in accordance with the requirements of the relevant local laws of the bank.

·         With the Senior Finance Manager, prepare the cash/bank reconciliation at the end of each month to close the month’s books, and submit to the home office.

·         With the Senior Finance Manager maintain ABACUS and prepare monthly project locals according to project guidelines.

·         Supervise petty cash management, including verification and review of petty cash payments for accuracy and legitimacy and reconciliation of remaining cash whenever replenishment is required.

·         Track sub ledger balances, including receivable accounts for individual staff ensuring that outstanding travel advances are settled before issuing new advances. For vehicle mileage and personal telephone use, prepare invoices on a monthly basis.

·         Assist Senior Finance Manager in preparing statutory monthly and annual reports for Libyan Tax Authorities.

·         Assist Senior Finance Manager in analyzing and controlling daily costs and cash flow.

·         Assist Senior Finance Manager in preparing the monthly subaward information reporting to USAID. Organize a good filing and tracking system for Subawards Information Reports.

·         Maintain a logbook for non-expendable supplies.

·         Do not accept or conduct any transactions that contradict or violate international accounting standards, agreements, general finance discipline or the integrity of the Program. 

·         Prepare letters, correspondence, requisitions and other forms of documents of consequence to be signed by the Senior Finance Manager.

·         Other duties as assigned by the Senior Finance Manager, Operations and Finance Director and/or Chief of Party.

 

Requirements and Qualifications

·         Advanced studies in relevant field, such as accounting, commerce or business administration, or equivalent experience.

·         A minimum of at least two years of experience in accounting and administrative support.

·         Experience with cash-based activities is preferred.

·         Knowledge of Libyan tax regulations is strongly preferred.

·         Experience administering a payroll is strongly preferred.

·         Demonstrated working knowledge of accounting systems and software applications, to include: MS Word, MS Excel and other basic computer applications.  

·         Ability to communicate effectively, both verbally and in writing, and to prioritize tasks and meet deadlines consistently.  

·         Ability to work in a professional and cordial manner with colleagues, visitors and the general public. 

·         Fluent Arabic is required, English proficiency is acceptable although English fluency is strongly preferred.  

 

·         Strong knowledge of Misrata and the surrounding geographic area.

CVs should be sent to tripjob@libyati.org with the position title and location in the subject line of the email application. 

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Date posted 18-12-2016
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