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Procurement Specialist

Job Type: Full time | Company: Libya Transition Initiative 2. Chemonics International | Location: Misrata, Libya | Date posted: 18-12-2016

Background 

Since the signing of the Libya Political Agreement (LPA) in late 2015, Libya’s political future is hopeful but fragile. A new Government of National Accord (GNA) is working to help the country recover from two years of conflict. Local authorities like municipal councils have also assumed large governance responsibilities over the past 2 years. However, they face serious challenges in providing services. These issues are particularly noticeable in the Sirte region, which is recovering from conflict, destruction, and displacement. Many of the town’s residents fled last year - creating a huge influx of IDPs to other cities along the coast. As of November 2016, the fighting is decreasing and residents are starting to return. As Sirte region recovers from violence and displacement, LTI 2 is working with local authorities to provide critical support to residents in region. This includes rehabilitating public services such as waste management, education, water, and basic infrastructure. It also includes refurbishing public facilities, economic recovery, and psychological and social support to returning children and families.

The Libya Transition Initiative (LTI) 2 project is funded by the United States Agency for International Development (USAID), through a contract with Chemonics International.  The project supports participatory and responsive governance at the local and national levels.  

Purpose:

 

The Procurement Specialist (PS) plays a critical role in procurement management. S/he will provide procurement support for all grant activities in the Sirte region, including equipment, materials, and services for basic service delivery rehabilitation and local governance in the Sirte region. S/he may also support operational procurements for the Misrata office. S/he will manage all aspects of the procurement process, under the direction of the Sirte Program Manager, including identifying vendors, drafting and issuing Requests for Quotes (RFQs), collecting and evaluating quotes, issuing purchase orders, inspecting goods, and ensuring their complete and timely delivery.

 

Reporting    

The Procurement Specialist (PS) reports to the Sirte Program Manager. S/he will function as a member of the Sirte regional team and work closely with the other members, based in Misrata.

 

Location

The Procurement Specialist (PS) will be based in the Misrata office with some travel to Tripoli and around the Sirte region, as the security situation permits.

 

Responsibilities:
 

·          Respond in a timely manner to procurement requests as approved by the Sirte Program Manager.

·         Manage and procure items and/or services to support grant activities and operational requirements, in response to requests from project staff.

·         Determine the most reasonable, fair and expeditious procurement option for each item or service procured, in compliance with Chemonics and USAID policies and procedures, and the LTI field procurement manual.

·         Work directly with local, regional or international vendors and service providers to obtain quotations and/or initiate procurements of requested commodities and services.

·         Make efforts where possible to streamline the procurement process through establishing appropriate agreements with vendors. Monitor contracts and purchase orders issued to vendors and follow up as necessary to ensure compliance to terms and conditions.

·         Maintain the overall integrity of the procurement filing system by ensuring that appropriate documentation is included in each procurement file.

·         Maintain the project’s commodity management tracking system and ensure that all required documentation is maintained in procurement files.

·         Assist in developing procurement related approval documentation for submission to USAID/OTI. Provide procurement status reports and inventory summaries as requested by project staff.

·         Travel as required to inspect and/or receive delivery of equipment at activity sites.

·         Perform any other tasks requested by supervisor. 


Qualifications:

 

·         As this position is an administrative position, ideal candidates will have 2-4 years of experience with purchasing in Libya and obtaining quotations from multiple suppliers.

  • Strong organizational, management and administrative skills, including verbal and written communications in Arabic and proficiency in English.
  • Must be capable of lifting and moving items with a weight of 20 Kilograms.
  • Experience and/or good understanding of procurement procedures of international organizations. USAID experience is preferred.
  • Flexibility, creativity, and the ability to maintain a rapid and demanding pace of work are also required.
  • Ability to work in a professional and cordial manner with fellow staff members, visitors, partner institutions including international and local NGOs, governmental entities, support organizations, and the general public.

 

  • Working proficiency in basic office computer applications including MS Word and Excel.
  • University/Baccalaureate degree required.
  • Arabic fluency is required, English fluency is strongly preferred.
CVs should be sent to tripjob@libyati.org with the position title and location in the subject line of the email application
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Date posted 18-12-2016
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