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Site Supervisor

Job Type: Full time | Company: CTG Global | Location: Multiple Locations, Libya | Date posted: 18-04-2017
Overview of CTG Global CTG support and manage humanitarian projects in fragile and conflict-affected countries around the world. With past performance in 15 countries – from the Middle East, Africa, Europe, Asia and Central and South America – we offer a holistic fabric of project management, implementation and support. Skilled in emergency response to crises such as the Ebola outbreak in West Africa, we have the ability to act quickly (crisis response teams can be on the ground in 24 hours) and to establish structured operations in high-risk environments. CTG recruit and manage qualified, skilled teams with extensive experience operating in challenging conditions.
Overview of position The Site Supervision Consultancy will provide an independent and objective assessment of the technical quality of all the reconstruction works undertaken by United Nations Development Programme (UNDP) in Libya. The consultancy will ensure proper guidance to the project management team and contribute to timely delivery of construction of various facilities throughout Libya
Role objectives Summary of Key Functions: 
• Guidance on Implementation of works. 
• Ensure quality construction. 
• Timely reporting of progress of works and Contractor’s performance 
• Timely Coordination with UNDP Project Staff, Government Counterparts, and other stake holders.
Expected output The Site Supervisor is expected to work in close collaboration with UNDP Field Engineer, UNDP Engineering Specialists to ensure quality work, timely reporting and completion of construction works as per contracts awarded. The Key duties and responsibilities of the Site Supervisor will include: 
• The Site Supervisor shall ensure there is adequate guidance on the implementation of constructions and Infrastructure Works, focusing on the following results: 
• In consultation with the Project Engineer, offer technical guidance in the site settings for specific civil works activities 
• Inspect and accept the quality of the materials which are supplied by the contractor for the particular construction activities 
• Ensure that the contractor do the construction according to the specification and acceptable construction standards. 
• Follow and implement quality assurance and quality control plan of UNDP construction programme. 
• Coordinate with the relevant parities and make sure all the variations and change orders are according to the condition of the contract. 
• Monitor progress of civil works activities on day to day basis and advise the project team regarding aspects of contracted companies complying with approved specifications and work plans 
• Liaise with Project engineer, Engineering Specialist and Procurement Manager to share possible obstacles to ongoing civil works activities to seek for best solutions. 

Carry out timely reporting of progress of works and Contractor’s performance, focusing on the following results: 
• Provide updates/ highlights on progress of civil works activities on weekly basis. 
• Ensure adequate and timely supply of good quality materials by contracted companies to minimize unnecessary delays or interruptions of the civil works work plan. 
• Ensure availability of adequate labor force, qualified engineers, visitors register books, site records/work book and instruction note books are provided on site by contractors. 
• Periodically measure the construction and report in site work book. 
• Measure and certify the quantity of the actual work done for each invoices of the contractors to make payment. 

Ensure timely coordination with UNDP Project Staff, Government Counterparts and other stake holders, focusing on the following results: 
• Provide technical and advisory support to the UNDP management team on civil works activities whenever called upon.
• Document and share key lessons and recommendations based on performance of specific contractors to help improve the quality of other civil works projects 
• Propose designs and BOQs for any additional works identified during implementation of specific civil works contracts and accordingly advise the Project team on other available cost effective means. 
• Take lead in guiding the project management team and government counterparts during joint field inspections to specific construction sites. 
• Take the lead in guiding other contracted vendors, such as Solar Installation contractors, and furniture suppliers, in the installation of these items at the various facilities. 
• Perform any other duties as may be requested by UNDP.
Project reporting The following are the key deliverables expected during and towards the end of the assignment: 
• Submit monthly work plan schedules and reports on monthly quality assurance and quality contract activity 
• Weekly progress reports on civil works activities. 
• Coordinate with the contractor and submit the actual work measurement to UNDP for the verification based on the milestone of the agreement. 
• Well-articulated evaluation reports on performance of contracted companies.
Key competencies Functional Competencies: 

Building Strategic Partnerships 

Maintaining information and databases 
• Analyzes general information and selects materials in support of partnership building initiatives 

Promoting Organizational Learning and Knowledge Sharing 

Basic research and analysis 
• Researches best practices and poses new, more effective ways of doing things 
• Documents innovative strategies and new approaches 
• Job Knowledge/Technical Expertise 

Fundamental knowledge of processes, methods and procedures 
• Understands the main processes and methods of work regarding this position 
• Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks 
• Strives to keep job knowledge up-to-date through self-directed study and other means of learning 
• Demonstrates good knowledge of information technology and applies it in work assignments 

Promoting Organizational Change and Development 
• Presentation of information on best practices in organizational change 
• Demonstrates ability to identify problems and proposes solutions 

Design and Implementation of Management Systems 

Data gathering and implementation of management systems 
• Uses information/databases/other management systems 
• Provides inputs to the development of simple system components 
• Makes recommendations related to work procedures and implementation of management systems 

Client Orientation 
Maintains effective client relationships 
• Reports to internal and external clients in a timely and appropriate fashion 
• Organizes and prioritizes work schedules to meet client needs and deadlines 
• Establishes, builds and sustains effective relationships within the work unit and with internal and external clients 
• Responds to client needs promptly 

Promoting Accountability and Results-Based Management 

Gathering and disseminating information 
• Gathers and disseminates information on best practice in accountability and results-based management systems 
• Prepares timely inputs to reports
Team management
Demonstrating/safeguarding ethics and integrity
Demonstrate corporate knowledge and sound judgement
Self-development, initiative-taking
Acting as a team player and facilitating teamwork
Facilitating and encouraging open communication in the team, communicating effectively
Creating synergies through self-control
Managing conflict
Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member.
Informed and transparent decision making
Further information
At least 2 years of practical field experience in civil construction with Bachelor Degree/ 5 years of experience with Diploma.
Ability to understand and clearly interpret civil works specifications.
Strong skills in maintaining good relations with government counterparts.
Excellent report writing skills.
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Date posted 18-04-2017
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