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ADMINISTRATIVE AND FINANCE MANAGER

Job Type: Full time | Company: PREMIERE URGENCE INTERNATIONALE | Location: Benghazi, Libya | Date posted: 11-06-2017

Première Urgence Internationale (PUI) is a non-governmental, non-profit, non-political, and non-religious international aid organization. Our teams are committed to supporting civilian victims of marginalization and exclusion, natural disasters, wars, and economic collapses, by answering their fundamental needs. Our aim is to provide emergency relief to uprooted people in order to help them recover their dignity and regain self-sufficiency. The association leads an average of 190 projects per year in the following sectors of intervention: food security, health, nutrition, infrastructure, WASH, and economic recovery. PUI is providing assistance to 5 million people in 21 countries – in Africa, Asia, Middle East, Eastern Europe and France in 2017.

 

PUI is starting operations in Libya with a health intervention in Benghazi to improve access to quality healthcare for individuals affected by the ongoing conflict in Benghazi and its surroundings. The Mission is currently organised with a Coordination Office in Tunis with overall authority for the mission under the Head of Mission. The Operations Office in Benghazi is overseen by a Deputy Head of Mission. Regular monitoring visits by the Coordination Office to the field office(s) in Libya will take place until Coordination can be based in Libya.

 

1.       FINANCIAL RESPONSIBILITIES

·         In close collaboration with the Administrative and Financial Coordinator, updates Financial Follow Up upon monthly basis

·         Provides guidance and analysis regarding eligible expenses and budget allocations to other departments

·         Ensures that all expenses at Benghazi level are properly planned according to the different budget available

·         Prepares a first draft of all financial reports for legal and national authorities

·         In close coordination with other departments, prepares and shares with Coordination the monthly treasury forecast in Benghazi, and reviews it in the middle of the month

·         Ensures the good relations with the Banks in Benghazi and supervises all operations such as withdrawals, transfers or any other formalities regarding bank accounts

2.       ADMINISTRATIVE AND ACCOUNTING RESPONSIBILITIES

·         Ensures that the accounting procedures are properly followed on a regular basis, and provides guidance and monitors Finance Officer

·         Double checks cash inventories an advances follow up

·         Double check that expenditures are properly allocated as per donor requirements and PUI Allocation Table

·         Consolidates and close the monthly Accounts and sends them to Administrative and Financial Coordinator

·         Ensures the calculation and the payment of different taxes at Benghazi level

·         In close collaboration with Deputy Head of Mission, he is in touch with the different administrations at Benghazi level to ensure a proper collaboration with them regarding taxes, customs duties, VAT, annual declarations etc.

 

  • Oversee the Administrative and Finance Officer regarding the other legal matters he is in charge with

3.       Human Resources responsibilities

·         Supervises Administrative and Finance Officer in all aspects related to HR

·         Oversees recruitment follow up and recruitment process

·         Oversees contract follow up

·         Oversees HR Data base Follow up

 

4/ Knowledge and specific skills

4   Excellent communication and analytical skills

4   Rigorous and autonomous in his/her work

4   Team leader, team capacity oriented  

4   Strong IT skills, including excel

4   Analytical financial reports

4.       How to apply 

For application please submit:

 

-          A complete Curriculum vitae

-          A cover Letter

 

And send them by e-mail to lby.recruitment@premiere-urgence.org with the following reference : HR/Fin Manager BEN

 Only shortlisted candidate will be contacted

 Only nationals can apply to this position

Applications received after the 25th of June will not be considered

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Date posted 11-06-2017
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