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Logistics Assistant

Job Type: Contract | Company: Handicap International | Location: Tripoli, Libya | Date posted: 24-07-2017

TITLE: Logistics Assistant

PLACE: Tripoli

 

This position is open to Libya national only and no double job

 

 

JOB CONTEXT

 

Handicap International is an independent and impartial international aid organization working in situations of poverty and exclusion, conflict and disaster. Working alongside persons with disabilities and other vulnerable groups, our action and testimony are focused on responding to their essential needs, improving their living conditions and promoting respect for their dignity and their fundamental rights. Handicap International is a not-for-profit organization with no religious or political affiliation. It operates as a federation made up of a network of associations that provide it with human and financial resources, manage its projects and implement its actions and social mission. For more details on the association:

http://www.handicap-international.org/

 

TYPE OF CONTRACT: FIXED TERM

 

GLOBAL OBJECTIVE OF THE POSITION

 

Under the responsibility of the Logistics Officer, the Logistics Assistant supports in implementing and supervising all logistical activities at his/her assigned base.

In particular, he/she lends support to carrying out urgent activities and the filing and archiving logistical documents.

He/she temporarily takes on the basic tasks of the Logistics Officer in his absence

 

 

 

 

RESPONSIBILITIES

 

Management of supplies

•        Update price lists and vendor databases

•        Control Handicap International purchase procedures

•        Verify and process quote requests and IOFs

•        Compose and archive purchase folders

•        Implement purchases, monitoring adherence to validation regulations and procedures

•        Negotiate prices, deadlines and methods of delivery

•        Ensure that relationships with suppliers are monitored

 

Management of vehicle fleet

•        Assist in the planning and execution of maintenance and repair work on mission vehicles

•        Draw up the vehicle schedule

•        Ensure that a complete breakdown kit is available on board all vehicles

•        Check that vehicle log books are in place and are used correctly

•        Assist in monitoring and consolidating fuel consumption and miles travelled for all vehicles

•        Prevent misappropriation of petrol and spare parts

•        Monitor the administrative documents for all vehicles

 

 

Management of equipment/telecommunications

•        Assist in installing and securing materials

•        Assist in monitoring and maintaining materials

•        Organize training sessions in the use of means of communication

 

Management and monitoring of IT equipment

•        Update antivirus software

•        Provide teams with adequate means for data backup

•        Ensure the maintenance and correct use of IT equipment

 

Management of supplies

•        Supervise the maintenance and securing of warehouses

•        Support the logistics officer in carrying out stock checks and physical inventories

 

Human resource management

•        Assist in the recruitment process and in evaluating the members of the logistical team

•        Establish team schedules in conjunction with the logistics officer

•        Ensure or assist with logistical training

 

 

 

Note: The Logistics Assistant will be requested to remain very flexible, to respond to additional tasks or changes as identified by line management.

 

REQUIRED PROFILE

 

Libya national

No double job

Location: Tripoli

Weekly hours: 40

Type of contract: Fixed term

Schedule: Sunday to Thursday from 08.30 to 16.30 including one hour lunch break (13.00 to 14.00)

 

THE SUCCESSFUL CANDIDATE

 

You will have previous experience with NGO’s. You will be diplomatic and possess strong communication and interpersonal skills. You will be sensitive to the needs of vulnerable groups. You will be fluent in English (written and spoken) and Arabic.

 

Should possess initiative, good communication skills, strong analytical skills and the ability to support others, evaluate and negotiate appropriate options and ability to work under pressure. 

 

A PLUS: previous experience with related position is well required

The position is based at Tripoli, Libya

Handicap International is an equal opportunity employer

 

Please send your CV and cover letter by email, with the subject reference “Log Assistant” to: bm@hi-libya.org

 

Application closing date is 31 July 2017.

 

 

Only short-listed candidates will be called for an interview and testing.

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Date posted 24-07-2017
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