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Senior Project Control Assistant G5-Level

Job Type: Full time | Company: United Nations High Commissioner For Refugees | Location: Tripoli, Libya | Date posted: 31-07-2017

Internal & External Vacancy Notice

Advertisement: LBY/TRI/ADM/ADV/2017/46

Title of the Position 

Senior Project Control Assistant G5-Level

Position No

10023231

Location

Tripoli, Libya  

Type of contract/duration

Fixed Term Appointment (1 year Renewable)

Closing Date

   10/08/2017

The United Nations Refugee Agency (UNHCR) in Libya is seeking dynamic, committed and qualified persons interested in an exciting career in humanitarian affairs.

                                                      

 

BACKGROUND

 

The Office of the United Nations High Commissioner for Refugees was established on December 14, 1950 by the United Nations General Assembly. The agency is mandated to lead and co-ordinate international action to protect refugees and resolve refugee problems worldwide. Its primary purpose is to safeguard the rights and well-being of refugees. It strives to ensure that everyone can exercise the right to seek asylum and find safe refuge in another State, with the option to return home voluntarily, integrate locally or to resettle in a third country. It also has a mandate to help stateless people.  In more than six decades, the agency has helped tens of millions of people restart their lives. Today, a staff of some 7,190 people in more than 120 countries continues to help some 36.4 million persons.

 

1. Organizational Context

 

The primary functions of project control are to complement programme management and provide support for oversight of projects including the formulation of a monitoring plan, quality assurance, and verification. Other activities of project control include: review of project agreements, project audit, monitoring that there is synchrony between financial and operational performance, participation in multi-functional monitoring activities and reviews, tracking project risk management, and supporting project closure.

 

It is essential to maintain segregation of duties between project control and programme functions for effective accountability and oversight. Where there is no Project Control Officer, General Service staff performing project control functions should report directly to the Deputy Representative.

 

The Senior Project Control Assistant receives general guidance and work plans from the supervisor. They work independently on regular assignments under the supervision of the Project Control Officer. The incumbent has no supervisory role.

 

Project Control staff play a very important role in maintaining harmonious and effective partnerships, and often interact with implementing partners. As a result, incumbents need to be very mindful of all dimensions of partnerships in their interaction with partners (in accordance with the Principles of Partnership, the Code of Conduct and other relevant documents).

 

2. Accountability

 

- Resources transferred to implementing partners are utilized for the intended purposes and in accordance with project agreements.

-Supervisors are promptly informed of risks and major variances in the execution of projects (budgets, finance, implementation or timeframe).

 

3. Responsibilities

 

-Contribute to reviewing the internal control systems of implementing partners.

-Assist with monitoring that IP agreements are established for each project.

-Prepare reports on project expenditures levels and patterns in relation to the Country Operations Plan and project agreements and implementation rates to track project progress.

-Assist with the verification of the financial status of projects by researching files, calculating costs and anticipating expenditures, to that the balance available under each project can be easily monitored.

-Bring to the attention of supervisors and programme officers any significant variances at the office level in: budget execution, percentage of project execution, time schedule, and quality of projects against specifications or terms and conditions.

-Perform other duties as required.

 

4. Authority

 

-Escalate IP issues to supervisors.

-Recommend acceptance or non-acceptance of IPRs and payment of installments.

-Contact implementing partners for project related, matters.

-Have unlimited access to financial and operational records relating to projects.

 

5. Essential Minimum Qualification and Professional Experience Required:

 

-Secondary education, together with training/certificate in Accounting, Auditing, Business Administration, Finance, Project Management or related field.

-Minimum five years of previous job experience in the field of accounting/finance, auditing, project management, business analysis, quality assurance and/or risk management.

-Excellent computer skills, in particular in MS Office applications.

-Excellent communication skills.

-Fluency in English and working knowledge of another relevant UN language or local language.

 

 6. Managerial Competencies/ Cross-Functional Competencies

 

-Planning and Organizing

-Judgment and decision making.

-Planning and Organizing

-Stakeholder Management

-Political Awareness

 

 7. Desirable qualifications

 

-Good knowledge of United Nations financial rules and procedures.

-Good understanding of accrual accounting (such as IPSAS or IFRS).

-Working experience with ERP financial modules (such as PeopleSoft, Oracle or SAP).

 

8.  Important Note

 

·        Interested and qualified applicants should send their English applications along with an updated UN Personal History Form (P.11) www.unhcr.org/recruit/p11new.doc , and an updated CV to LBYTRHR@unhcr.org. Shortlisted candidates will be required to sit for a written test. Only those short-listed will be notified.

·        Applications received after 10 August 2017 will not be considered.

·        Please indicate the title, position number and the location of the position in the subject of the email when you submit your application.

·        Only short-listed candidates will be contacted.

 

·        Only nationals can apply to this position.

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Date posted 31-07-2017
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