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Operations Specialist

Job Type: Full time | Company: LTI3 | Location: Benghazi, Libya | Date posted: 01-08-2017

Background

The Libya Transition Initiative (LTI) 3 aims to support credible, responsive, and participatory governance at local and national levels. LTI3 supports Libyan efforts to strengthen the foundations for a sustainable peace in Libya by engaging with national ministries, municipal councils, sub-municipal councils, civil society organizations, youth, media outlets, and other Libyan partners to increase civic engagement and strengthen political processes. LTI 3 works to implement quick-impact projects with tangible benefits that strengthen bonds, build trust, and foster linkages between national and local government entities, and their communities. Finally, LTI 3 strengthens transitional processes in Libya by providing support to institutional processes, providing assistance to a broad range of groups and individuals to participate, and supporting community-level conflict management initiatives.  

 

Purpose

The Operations Specialist is responsible for logistics and project office operations, upkeep, and functioning. This includes: human resources, recruitment, procurement, subcontracts, compliance, and inventory. The Operations Specialist ensures proper policies are adhered to and controls are in place. Additionally, this role drafts and keeps a tracker of all operations related contractual agreements such as leases, service agreements, and transportation service agreements.

 

Reporting

The Operations Specialist reports to the Operations Director

 

Location

Benghazi, Libya.

 

Tasks

·          Manage day-to-day operational field presence in Sabha, including managing facilities, equipment and inventory, and regional in-country logistics. Receive and inspect all incoming property and reconcile against purchase orders to ensure accurate documentation and tracking. S/he also facilitates and oversees appropriate storage and labeling of all non-expendable property.

·          Manage and reconcile small petty cash.

·         Ensure corporate and legal policies are adhered to and operational controls are in place for human resources and procurement procedures. 

·         Coordinate with the operations risk director (ORD) and the IT security manager to ensure that all hardware and software for office security are up to date and fully functioning.

·         Work closely with the IT team to ensure that both static and mobile internet systems are in place and functioning to allow for continuous operations in the event that the office is required to shift to a work-from-home status.

·         Track monthly “top up” card distribution to all local staff.

·         Provide support to operations/HR staff in the project’s Sabha office.

·         Consult with grants specialists and procurement specialists to support the design of project activities to ensure effective implementation that is aligned with programmatic objectives.

·         Coordinate with procurement specialist (PS) to provide sufficient written information for procurement negotiation memos and relevant contract documents.

·         Undertake other duties as assigned by supervisor.

 

Qualifications

·         A Bachelor’s degree in a relevant field required.

·         Due to the senior nature of this position, a minimum of two years in a similar role (e.g. administrative or logistics) is required.

·         Experience with cash-based activities is preferred.

·         Ability to work independently with minimal supervision, prioritize multiple work assignments in an extremely fast-paced environment, meet deadlines, and to exercise good, professional judgment that communicates the established message of the program. 

·         Strong organizational, management, and administrative skills.

·         Demonstrated working knowledge of MS Word, MS Excel, and other basic computer applications.

·         Ability to communicate effectively, both verbally and in writing, and to prioritize tasks and meet deadlines consistently. An ability to multitask and work under pressure is required.

·         Strong knowledge of Sabha and the surrounding geographic area.

 

·         Fluent Arabic is required, English proficiency is acceptable, although English fluency is strongly preferred.

 

please send CVs to: tripjobs3@gmail.com

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Date posted 01-08-2017
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