Background on ACTED
Since 1993, as an international non-governmental organization, ACTED has been committed to immediate humanitarian relief to support those in urgent need and protect people’s dignity, while co-creating longer term opportunities for sustainable growth and fulfilling people’s potential. ACTED endeavors to respond to humanitarian crises and build resilience; promote inclusive and sustainable growth; co-construct effective governance and support the building of civil society worldwide by investing in people and their potential. We go the last mile: ACTED’s mission is to save lives and support people in meeting their needs in hard to reach areas. With a team of 4,300 national staff 300 international staff, ACTED is active in 35 countries and implements more than 490 projects a year reaching over 11 million beneficiaries.
ACTED is implementing since 2012 the program Civil Initiatives Libya (CIL) which is providing capacity building and technical assistance to Libyan local actors, mainly CSOs, Local Authorities and Universities. The overall objective of CIL is to define methods and approaches, adapted to the Libyan context, and aiming at improving the resilience of communities and local institutions in time of crisis.
The program has three priority components:
i) Capacity building to CSOs
ii) Capacity building and TA to Local Authorities
iii) The present position is related to the 1st priority component, “Capacity building to CSOs ”, with important interconnection with 2nd component
Specific focus on migration issues in Libya, in a perspective of local economic development, in cooperation with GIZ.
- Position: Grant Officer.
- Department: Program.
- Gender: Any.
- Contract duration: 8 months.
- Location: Benghazi.
- Starting date: Sep-2017.
- Closing date: 31-08-2017.
Background of the mission
ACTED/CIL has developed a project to support the recovery process of Benghazi and the local governance sector in the Eastern part of Libya (project LASDR), funded by EuropAid and the Ministry of Europe and Foreign Affairs (MEAE). This project started in January 2017 and aims at:
1. Supporting the planning and starting of reconstruction in Great Benghazi
2. Supporting the return of IDP’s in Benghazi, through community stabilization projects
3. Supporting the health sector in Benghazi
4. Supporting the university of Benghazi to develop curriculum and short term trainings for municipalities in East Libya
Under the direct supervision of the LASDR Project Manager in Benghazi, the Projects Coordinator Local Governance in Tunis and the overall supervision of the CIL Director, the Grants Officer will be mainly involved in the implementation of the second component, supporting the returnees through grants to local CSOs. He/She will be responsible for managing the sub-grants for the second component, including assisting the Appraisals, Monitoring and Evaluation Unit (AMEU) in conducting the Grassroots Organization Capacity Assessment (GOCA) throughout the implementation phase of the grants, ensuring compliance during the grant implementation and following up with the selected Civil Society Organizations on reporting.
For the activities he/she is in charge of the second component of the LASDR project, defined with the Projects Coordinator Local Governance:
1. Ensure external representation of ACTED in relevant sectors
- Representation vis-à-vis National partners in Benghazi for activities related to the 2nd Expected result of LASDR project (namely CSO’s, Libaid and the Commission of Civil Society…) while ensuring a close working relationship with constant channels of communication with these partners
More generally, the grants officer is expected to contribute to the creation of a positive image and overall credibility of the organisation, notably through the application of ACTED’s mandate, ethics, values and stand-point with regard to other actors.
2. Project Cycle Management
- Support implementation of activities related to LASDR – ER2:
Plan the activities related to the 2nd component of LASDR in compliance with the project proposal and inception report, and with the budget and FLATS procedures (Finance, Logistic, Administration, Transparency, Security)Liaise with all internal and external counterparts of the project;
Assess the activities undertaken and ensure efficient use of resources;
The grants officer will also be requested to provide support for the implementation of grants as part of other projects implemented by ACTED in Libya.
- Project reporting requirements:
Support draft of PMF/narrative reports and contribute to the development of financial reports through regular budgetary follow up;
Ensure adherence to FLAT procedures.
More generally, communicate systematically to the Project Manager on project progress and planning.
3. Provide Relevant Technical Expertise
- Support implementation of the grants by the CSOs:
Coaching on planning the various stages of activities implementation;
Guide the implementation of the activities and the methods of follow-up
Coaching on management of project finances, logistics and materials;
Follow-up and support the CSO’s in producing the different reports (narrative, financial…)
Ensure that the CSO are compliant with FLATS procedures and ACTED “technical guidance about usubgranting to civil society organizations”
- Draft monitoring and recommendations report to the CSOs, to help them improving their capacities, based on the results of the Grassroots Organization Capacity Assessment tool (GOCA)
- Ensure that technical quality and standards are considered during project implementation:
Collect technical information and analyse associated opportunities and risks;
Identify relevant technical authorities and partners, and propose formal partnership and/or contracts.
- Undertake quality control, along with AMEU team:
follow-up the use of the GOCA tool by the AMEU team
Analyse technical added-value and project impact;.
Set up technical evaluation exercises during and following implementation.
4. Identify Best Practices and Lessons Learned
Collect information and tools employed for project implementation;
Draft memos detailing lessons learned and best practices identified during the project, especially in the CSO’s activities;
§ Education: Bachelor in finance and management, and/or local development field
§ At least 3 years of field experience in program management and grants management
§ Familiarity with the aid system, and ability to understand donor and governmental requirement
§ Excellent communication and drafting skills;
§ Able to coordinate and manage staff and project activities;
§ Proven ability to work creatively and independently both in the field and in the office;
§ Being a strong team player and adept at creating a strong team spirit;
§ Ability to organize and plan effectively;
§ Ability to work with culturally diverse groups of people;
§ Ability to travel and work in difficult conditions and under pressure;
§ Working knowledge of English is required
TO APPLY: We look forward to receiving both: Cover letter+ your CV with references attached by email to: email@example.com before the deadline. THE POSITION YOUR APPLIYING FOR HAS TO BE SUBJECTED IN YOUR EMAIL OTHERWISE YOUR CV WILL NOT BE CONSIDERED.
Only short listed candidates will be contacted for an interview. Closing date: 31st of Aug-2017