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National Project Operations Assistant/Municipal - Sabha

Job Type: Contract | Company: CTG Global | Location: Sabha, Libya | Date posted: 17-08-2017

Vacancy reference no.:

VAC-0947

Position:

National Project Operations Assistant/Municipal - Sabha

Place of performance:

Sabha, Libya

Contract duration:

up to 3 months (@30days/month)

Starting date:

10-Sep-2017

 

 

OVERVIEW OF CTG GLOBAL

CTG support and manage humanitarian projects in fragile and conflict-affected countries around the world. With past performance in 15 countries – from the Middle East, Africa, Europe, Asia and Central and South America – we offer a holistic fabric of project management, implementation and support. Skilled in emergency response to crises such as the Ebola outbreak in West Africa, we have the ability to act quickly (crisis response teams can be on the ground in 24 hours) and to establish structured operations in high-risk environments. CTG recruit and manage qualified, skilled teams with extensive experience operating in challenging conditions.

 

OVERVIEW OF THE POSITION

Under general guidance of the Chief of Mission (COM), the Senior Operations Officer, Community Stabilization Project Manager and under the direct supervision of the Community Stabilization Operations Officer, the Municipal Coordinator will be responsible in providing assistance and ensuring that implementing partners are on track with their action plan.

 

GENERAL FUNCTIONS

Role objective:

Support the Community Stabilization Operations Officer in planning and managing the Community Stabilization Project portfolio in close coordination with relevant Project partners, such as governmental authorities, national and international agencies and diplomatic missions, working groups and partner NGOs.

 

Expected output:

Provide technical inputs for the effective implementation of the projects through developing work plans, objectives, and plans for monitoring and evaluation of the process, and resolving all challenges that arise in the process.

 

Identify risks and challenges to the ongoing operations of the projects and provide advice to the Project Manager and Community Stabilization Operations Officer and implementing partners on mitigation strategies.

 

Provide update to the Community Stabilization Operations Officer on progress and, where relevant, additional needs in relation to the project implementation and follow up activities.

 

Assist in liaison work with local government officials with the aim of fostering closer working relationships in the implementation of the community stabilization activities.

 

Assist in the effective implementation of the overall Community stabilization activities and other livelihood program activities in the Sabha area in order to ensure the delivery of planned assistance to the beneficiaries within the timeframe.

 

Monitor the performance of Implementation partners, including financial tracking, information management and reporting.

 

Conduct regular field visits and provide recommendations for effective and efficient implementation of the activities.

 

Support Community Stabilization Operations Officer in ensuring that synergies are built with active programs in Libya in order to synchronize all the activities carried out under different service areas.

 

Provide the Community Stabilization Operations Officer with all relevant project documents, forms and tracking tools, duly completed and detailed.

Support Community Stabilization Operations Officer in ensuring that IOM standards procurement, logistics and financial procedures are duly applied in the implementation of the community stabilization project.

 

Explore cooperation and partnership with private sector to pull additional resources for the project and also facilitate the external referral mechanism.

 

Coordinate with partners in the development and implementation of capacity building activities for staff, beneficiaries, community structures’ members and government institutions staff related to community stabilization.

 

Coordinate with partner NGOs, community representatives and local government officials the preparation and implementation of the basic infrastructure activities.

 

Coordinate and plan the collection of successful stories of the beneficiaries and share with PI unit.

 

Perform other such duties as may be assigned.

 

Project reporting:

Project Operations Officer - Community Stabilization

 

Team management:

This position does not have direct team management duties.

 

ESSENTIAL EXPERIENCE

Education:

§  Bachelor's degree in Business Administration, Communications, International Relations, Political Science or an equivalent combination of relevant training and field experience..

 

Work experience:

§  Minimum of 4 years of demonstrable relevant Institution Development & Capacity Building experience.

 

Geographical experience:

§  Minimum of 4 years of experience in Africa with local experience in Sabha is an advantage.

 

Languages:

§  Fluency in English and Arabic are essential.

 

 

Key competencies:

Accountability

Accepts and gives constructive criticism.

Follows all relevant procedures, processes, and policies.

Meets deadline, cost, and quality requirements for outputs.

Monitors own work to correct errors.

Takes responsibility for meeting commitments and for any shortcomings.

 

Client Orientation

Identifies the immediate and peripheral clients of own work.

Establishes and maintains effective working relationships with clients.

Identifies and monitors changes in the needs of clients, including donors,

governments, and project beneficiaries.

Keeps clients informed of developments and setbacks.

 

Continuous Learning

Contributes to colleagues' learning.

Demonstrates interest in improving relevant skills.

Demonstrates interest in acquiring skills relevant to other functional areas.

Keeps abreast of developments in own professional area.

 

Communication

Actively shares relevant information.

Clearly communicates, and listens to feedback on, changing priorities and procedures.

Writes clearly and effectively, adjusting wording to the intended audience.

Listens effectively and communicates clearly, adapting delivery to the audience.

 

Creativity and Initiative

Actively seeks new ways of improving programmes or services.

Expands responsibilities while maintaining existing ones.

Persuades others to consider new ideas.

Proactively develops new ways to resolve problems.

 

Leadership and Negotiation

Convinces others to share resources.

Actively identifies opportunities for and promotes organizational change.

Presents goals as shared interests.

Articulates vision to motivate colleagues and follows through with commitments.

 

Performance Management

Provides constructive feedback to colleagues.

Identifies ways for their staff to develop their abilities and careers.

Provides fair, accurate, timely, and constructive staff evaluations.

Uses staff evaluations appropriately in recruitment and other relevant HR procedures.

Holds directly reporting managers accountable for providing fair, accurate, timely, and constructive staff evaluations.

 

Planning and Organizing

Sets clear and achievable goals consistent with agreed priorities for self and others

Identifies priority activities and assignments for self and others

Organizes and documents work to allow for planned and unplanned handovers

Identifies risks and makes contingency plans

Adjusts priorities and plans to achieve goals

Allocates appropriate times and resources for own work and that of team members

 

Professionalism

Effectively applies knowledge of relevant financial discipline.

Develops / follows internal control procedures to prevent fraud and mismanagement.

Ensures application of institutional financial policies and guidelines.

Advocates incorporation of financial considerations into processes and procedures .

Masters subject matter related to responsibilities.

Identifies issues, opportunities, and risks central to responsibilities.

Incorporates gender-related needs, perspectives, and concerns, and promotes equal gender participation.

Persistent, calm, and polite in the face of challenges and stress.

Treats all colleagues with respect and dignity.

Works effectively with people from different cultures by adapting to relevant cultural contexts.

• Knowledgeable about and promotes IOM core mandate and migration solutions

 

Teamwork

• Actively contributes to an effective, collegial, and agreeable team environment

• Contributes to, and follows team objectives

• Gives credit where credit is due

• Seeks input and feedback from others

• Delegates tasks and responsibilities as appropriate

• Actively supports and implements final group decisions

• Takes joint responsibility for team's work

 

Technological Awareness

• Learns about developments in available technology

• Proactively identifies and advocates for cost-efficient technology solutions

• Understands applicability and limitation of technology and seeks to apply it to appropriate work

 

Resource Mobilization

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