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Supply Chain Officer

Job Type: Full time | Company: International Rescue Committee | Location: Tripoli, Libya | Date posted: 05-09-2017

Background/IRC Summary:  

The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises and helps people to survive and rebuild their lives. Founded in 1933, the IRC offers lifesaving care and life-changing assistance to people forced to flee from war or disaster. At work today in over 40 countries, the IRC aims to restore safety, dignity and hope to millions who are uprooted and struggling to endure.

Job Overview/Summary:

Under the direct supervision of the Supply Chain Manager, the Supply Chain Officer will be responsible for ensuring that all the necessary administration, logistics and procurement of the organization is handled in the program. He/she will be responsible for all office based procurement and lead on some framework agreements to support the office and the program. He/she will also support on official permits, letters and liaison to the appropriate authorities and partners where necessary.

 

Major Responsibilities:

Reporting to Supply Chain Manager, the Supply Chain Officer is responsible for conducting logistics and administration activities in Libya as specified below.

 

Specific Logistics responsibilities include:

·         Daily coordination of the IRC Libya logistics activities as requested by the Supply Chain Manager;

·         Has a full understanding of IRC logistics policies and formats;

·         Sources supplies from local vendors and maintains a good working knowledge of local market conditions;

·         Leads on interactions with certain contractors, under the guidance and supervision of the Supply Chain Manager;

·         Supports the staff in the Program department in the handling of procurement and other logistical works and documentations;

·         Leads on the set up of various service contracts for the program and the office ensuring full compliance with IRC supply policies;

·         Responsible for holding the relationship with various contracted suppliers and the follow up on contract renewals for Tripoli side.

·         Ensure complete documentation for payment of goods/services procured;

·         Ensure Rental Fleet and Rental Drivers comply with IRC vehicle and driver policies and that an effective fleet management system is established with minimum risks to IRC;

 

Specific Administration responsibilities include:

  • Ensure a centralized contact lists including staff, program visitors and partners is maintained;
  • In collaboration with the Field Coordinator, liaise with the local authorities, prepare documents required for international staff and visitor visas, work permits, and other related government requirements related to administration;

·         Source appropriate rental properties for viewing, as required. Maintain a sense of market prices

 

 

 

Other responsibilities include:

·         Conduct himself/herself both professionally and personally in such a manner as to bring credit to the IRC Libya and to not jeopardize its humanitarian mission;

·         Other duties as assigned by the Supply Chain Manager

 

SKILLS & KNOWLEDGE:

 

Job Requirements:

·         Knowledge of generic supply chain practices (NGO experience advantageous);

·         Familiarity with Tripoli markets;

·         Fluency in Arabic and strong working knowledge of English (oral and written);

·         Good mathematical skills;

·         Competent use of Microsoft Office systems especially spreadsheets;

 

Personal Characteristics:

·         Strong sense of personal integrity;

·         Attention to detail;

·         Ability to multi-task;

·         Team spirit and problem solving abilities;

·         Thorough method of working with ability to work under pressure to pursue multiple tasks simultaneously to successful conclusions;

·         Positive attitude;

·         Committed team player;

____________________________________________________________________________________

The IRC and IRC workers must adhere to the values and principles outlined in IRC Way - Standards for Professional Conduct.  These are Integrity, Service, and Accountability.  In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.

 

                

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Date posted 05-09-2017
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