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Logistics Manager

Job Type: Contract | Company: Handicap International | Location: Tripoli, Libya | Date posted: 30-09-2017

TITLE: LOGISTICS MANAGER

PLACE: TRIPOLI - LIBYA

 

 

This position is open to Libya national only and no double job

 

 

JOB CONTEXT

 

Handicap International is an independent and impartial international aid organization working in situations of poverty and exclusion, conflict and disaster. Working alongside persons with disabilities and other vulnerable groups, our action and testimony are focused on responding to their essential needs, improving their living conditions and promoting respect for their dignity and their fundamental rights.

 

Handicap International is a not-for-profit organization with no religious or political affiliation. It operates as a federation made up of a network of associations that provide it with human and financial resources, manage its projects and implement its actions and social mission. For more details about the organization: http://www.handicap-international.org/ 

 

Type of contract: FIXED TERM

 

 

GLOBAL OBJECTIVE OF THE POSITION

 

The Logistics Manager will implement and supervise all logistics operations at Tripoli & Misrata base in compliance with Handicap International's internal framework and institutional donor regulations.

He/she will ensure on-going logistical support for the activities developed

He/she will assist the Security Advisor or the Field coordinator in the implementation of safety rules.

 

 

RESPONSIBILITIES

 

1.    Supply Management

 

·         Carry out a purchasing environment analysis at the local level

·         Supervise the update of price lists and supplier files

·         Manage the Handicap International purchasing procedures and those from donors funding the programs.

·         Establish and update purchasing timelines, taking into consideration procurement tables, operation timelines and contextual and procedural logistical constraints

·         Receive, approve and process requests for quotes and internal order forms

·         Ensure that budgetary lines related to logistics are monitored and observed

·         Supervise the preparation of purchasing documents and draft the contracts 

·         Participate in the drafting the call for tenders

·         Supervise purchasing, ensuring that approval rules and procedures are observed

·         Select suppliers and negotiate prices, deadlines and delivery methods

·         Ensure that purchasing documents are complete and archived in keeping with Handicap International procedures

·         Ensure that dealings with suppliers are monitored

 

2.   Vehicle Fleet Management

 

·         Negotiate vehicle rental contracts

·         Supervise the planning and execution of maintenance and repair work on mission vehicles

·         Establish vehicle movement schedules

·         Ensure that a complete breakdown kit is available on board all vehicles

·         Permanently ensure that all drivers have received general training and carry out regular testing

·         Ensure that drivers are aware of their obligation to adhere to Handicap International safety rules and procedures

·         Check that vehicle log books are in place and are used correctly

·         Ensure that fuel consumption and vehicle mileage are monitored, consolidated, analysed and recorded

·         Prevent the misappropriation of fuel and spare parts

·         Ensure that all vehicles have accompanying administrative documents and that these are correctly filed and monitored

 

3.   Equipment/Telecommunications Management

 

·         Update inventory in real time

·         Optimize distribution of materials according to task needs

·         Organize the installation, safe-guarding and monitoring of materials

·         Install communication means and ensure that they are regularly maintained

·         Train teams in the use of these communication means

 

4.   Management and Monitoring of IT Equipment

 

·         Update antivirus software

·         Implement backup and data-protection procedures

·         Ensure the maintenance and correct use of IT equipment

·         Provide technical assistance to teams and organize training sessions

 

5.   Storage Management

 

·         Select storage locations and create a plan for the development and security of these sites

·         Ensure material is stored under suitable conditions and monitor expiration dates

·         Ensure procedures are followed as stock is checked in and out

·         See that all documentation linked to stock is complete and correct

·         Supervise monthly physical stock inventory

Ensure reconciliation between supply, storage and distribution of equipment

 

 

 

 

6.   Team Management

 

  • Analyse and quantify logistics personnel needs, propose relevant adjustments to the team’s organisation  
  • Recruit, train and supervise the logistics team
  • Ensure each member or the logistics team has an individual action plan and conduct performance reviews
  • Ensure strict application and respect of the internal regulation by the staff under your supervision, and take disciplinary action when necessary, with the support of the administrative department
  • Ensure conflict resolution within your team
  • Organize formal team meetings at regular intervals

 

7.   Security

 

  • Support the Security Advisor in implementing  team safety measures as determined by the coordination team
  • Train teams in safety rules and procedures with the support of the Security Advisor
  • Pass on any security-related information to his/her line manager or the Security Advisor

 

8.   Reporting/Capitalization

 

  • Ensure the compilation of price and supplier lists, as well as information in use (import-export, exemption, taxes)
  • Ensure that internal order forms are monitored and that the status of each order is given to the person waiting
  • Consolidate logistics packs monthly and pass on to the Support Services Coordinator
  • Provide the Support Services Coordinator with all information needed to draft intermediary and final reports
  • Pass on purchasing reports for closed programs to the coordinators at the established frequency

 

Note: The Logistics Manager will be requested to remain very flexible, to respond to additional tasks or changes as identified by line management.

 

HIERARCHICAL  AND FUNCTIONNAL RELATIONSHIPS

 

Line manager: Field Coordinator

Functional Manager: Support Services Coordinator

Supervision:  

·      Logistic Officer

·      Logistic Assistant

 

 

 

 

 

 

REQUIRED PROFILE

 

The successful applicant must meet the following requirements:

  • Diploma in Logistics or related domain
  • At least 3 years of professional experience in humanitarian and/or development context
  • 2 years mandatory on a similar position
  • Proven managerial experience
  • Strong communication and reporting skills
  • Strong organisational skills
  • Strong interpersonal and intercultural skills
  • Ability to work under high pressure

·         Excellent communication skills and ability to convey positioning and values of the organization

  • English mandatory (oral and written) ; Arabic knowledge is a strong asset

Please send your CV and cover letter by email to recruitment@hi-libya.org

 

Application with CV only will not be considered.

 

Apply now »

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Date posted 30-09-2017
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