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LOGISTIC MANAGER

Job Type: Full time | Company: premiere-urgence internationale | Location: Benghazi, Libya | Date posted: 27-10-2017

Re-advertisement from 17/10

Overall purpose

The Logistics Manager is responsible to manage the logistics department under the direct supervision of the Deputy Head of Mission (DHoM) and with the technical support of the Logistic Coordinator (LogCo) in order to support the implementation of the programs activities on a timely and good quality basis, and in compliance with PUI procedures and donors’ guidelines.

Responsibilities and scope of duties

Human Resources: He / She Ensures the good HR management of Logistics department (PUI employees and potential daily workers), giving direct supervision to the national team and building capacities of the staff.

Supply chain: Ensures the good management and documentation of all the supply chain activities at base level in order to provide the means for programs’ implementation on a timely and good quality basis, and in compliance with PUI procedures and donors’ guidelines.

Assets and premises: Ensures the good management of all the equipments and premises at base level in compliance with PUI procedures and donors’ guidelines.

Security: Ensures the implementation of PUI security guidelines at base level regarding premises communication and transportation means (including movement plan)

Coordination, reporting and dissemination of information: Ensures that all reporting tools are used, information compiled and disseminated accordingly.

Specific objectives and linked activities

1. TEAM MANAGEMENT

Ensures the direct supervision and the management of the Logistics department.

Ensures that the planned objectives are achieved by the Logistics department and leads the yearly staff appraisal.

Participates to the hiring process of any staff to be recruited within the logistics department with the support of the admin team.

Contributes to the decision making process regarding any termination of employment contracts within the logistics department with the support of the Admin base and under the supervision of the DHoM.

Ensures compliance with PUI Internal Rules and Procedures at a base level. He makes sure that sure that procedures, process (Vehicle rental, compound access etc…) are known and respected.

Ensures or delegates responsibility for the integration of new staff within the Logistics department, ensuring the project context, relevant tools and procedures, and PUI policies are well understood.

Identifies needs and completes training programs for logistics department’s staff (organizational support, methodology, technical support as the case may be organization of training sessions…).

Prepares the job profiles of logistics staff under his/her immediate supervision.

2. SUPPLY CHAIN MANAGEMENT

Ensures that the supply chain is efficient and well working at a base level and makes sure that it is coordinated and followed up with the capital logistics department.

Facilitates the entry of imported goods (drugs and medical equipment) inside the country

Leads the drafting and update of all procurement plans and any other procurement follow-up tools at base level and coordinates with the LogCo when it comes to a more global supply strategy..

Ensures that all the procurement activities are implemented at base level in compliance with PUI procurement procedures and donors’ guidelines, and are properly documented.

Ensures that all the storekeeping activities are implemented at base level in compliance with PUI storekeeping procedures and donors’ guidelines, and are properly documented.

Ensures the organization of all transportation means at base level, notably by prioritizing the requests on a weekly basis and implementing a proper follow-up of their use.

3. ASSETS AND PREMISES’ MANAGEMENT

Ensures that all the assets affected to base are properly identified and registered in compliance with PUI procedures and donors’ guidelines.

Ensures the good use and maintenance of all assets at base level in compliance with PUI procedures and following manufacturers’ user manual or internal user manuals if necessary.

Is the main focal point at base level for the IT officer based in Erbil and Participates to the IT assets’ maintenance in coordination with this last one.

Ensures the proper maintenance of all the premises at base level, central pharmacy included.

Participates to premises’ administrative management at base level with the support of the Admin base and under the supervision of the DHoM.

Ensures that all the energy means necessary at base level are available and are managed in compliance with PUI procedures.

4. SECURITY

Ensures that all premises at base level are properly equipped in compliance with PUI security guidelines (hibernation kits, first aid kits and extinguishers mainly).

Ensures that all transportation means at base level are equipped and used in compliance with PUI security guidelines.

Participates under the supervision of DHoM to the base security plan review and to the context follow-up.

Acts as security focal point in the base when the field DHoM is absent.

5. COORDINATION, REPORTING AND DISSEMINATION OF INFORMATION

Is the main focal point for Program Department at base level for any logistics’ related issue.

Liaises with Admin Department to better organize logistics Department finance needs.

Participates to any relevant internal and external meeting at base level and Participates actively.

Ensures good coordination between the Logistics Department and Logistics Coordination.

Ensures the proper dissemination and archiving of all Logistics Department documents, in compliance with PUI procedures and donors’ guidelines.

Required Profile

1. TRAINING

Bachelor/Master in Logistics (ex: Supply Chain Management) required

Logistics (asset & premise management) desirable

IT management desirable

Security management desirable

2. PROFESSIONAL EXPERIENCE

At least 3 years in Logistics required

Humanitarian international NGO desirable

3. KNOWLEDGE AND SKILLS

Team Management required

Procurement management required

Fleet management required

Assets and premises management required

Stock management required

Planning and priority management required

Knowledge of procedure of institutional donors (UE, OFDA, ECHO, UN agencies ...) desirable

Staff training and capacity building desirable

Rehabilitation/Construction of premises desirable

Opening Process desirable

4. REQUIRED PERSONAL CHARACTERISTICS

Leadership skills and an ability to make decisions, ability to show authority, if necessary.

Result-oriented,able to work independently while taking initiatives and showing a sense of responsibility

Good brainstorming, analytical (discernment, pragmatism) and trouble-shooting skills

Adaptability, practical sense & ressourceful.

Committed, Proactive, Flexible to the needs of the team and organization

Organization, Management of priorities, rigor and respect of due dates.

Great ability to listen and to negotiate.

Sense of diplomacy and openness of spirit

Ability to remain calm and level-headed, manage affairs professionally and with maturity

 

General ability to resist stress and in unstable circumstances particularly (travels between bases)

 

Closing Date : 31/10/2017  11:59 pm

Application submission information : Interested candidates should submit their applications by EMAIL ONLY with the subject: BGZ LM + your FULL NAME to lby.recruitment@premiere-urgence.org with letter of motivation, resume, diplomas and any relevant certificates (work, training, authorisation from Libyan ministries to work for another employer..), contact (phone/email) 

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Date posted 27-10-2017
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