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HR/Admin Officer - Tripoli

Job Type: Full time | Company: ACTED | Location: Tripoli, Libya | Date posted: 20-12-2017

ASSIGNMENT

The provincial Admin-HR officer is responsible for the activities in administration and human resources as explained in this job description, under close consideration of the Office Manager and the Country Finance Manager.


ACCOUNTABLE TO:

Under the authority of:

Office Manager & Country Finance Manager & Country Director

WORKING RELATIONS

Internal Relations:

Office Manager, CFM, CD, Capital HR team, Area FLAT 

External Relations:

Other NGOs HR team working in the area


FUNCTIONS

1. Administration:


Preparing the premise follow up on a monthly bases

Following preparation of the premises in close collaboration of logistic department

Updating all rented house contract and sending the original copies to capital.

Preparing invoices for advances and monthly payment of rents to finance for owners

Preparing the agreements with government and people.

Register all the In and Out letters in ACTED office and follow with relevant department

Follow up of all liaison activities with other agencies and offices

Arrange meetings with authorities and expatriates

Managing of administrative jobs in base and sub-bases level


2. Human Resources


Preparing monthly national staff TITANIC and sending on 25th of each month to Capital.

Make sure the right recruitment of employees and reflecting dismissal and hiring plan in TITANIC.

Managing and controlling employee’s attendance sheet+ mission, vacation and sick leaves.

Preparing and registering ID card for all employees

Preparing and updating local staff contracts and other Human Resources forms.

Sending Job Update form on a bi-weekly basis to Capital as well as the short-listing of each interview prior to meet the candidates on interview.

To apply the ACTED rule and regulation in office and sub offices.

Preparing monthly Staff list, NSP Staff Picture, Vacation Follow Up and Sick Leave Follow Up

Solving daily problem of staff in departments 

Managing of the files and updating of personnel files.

Other duties requested by line manager


3. General

Commit to the humanitarian principles of strict neutrality, religious and political impartiality and non-discrimination;

Report and clarify any work-related issues and challenges to supervisor in timely manner; 

Respect time including to work, meetings, deadlines and other reasonable requests;

Maintain a good team spirit and stimulating working environment amongst staff and colleagues;

Commit to honest, high quality work in all aspects of responsibilities;

Be solution-driven;

Consider safety and security in the field, and immediately report all incidents to the security focal point;

Undertake any other tasks as reasonably assigned by the area coordinator.

TO APPLY: We look forward to receiving both: Cover letter+ your CV with references attached by email to:  tripoli.administration@acted.orgunder

Ref: HR//TIP before the deadline. THE POSITION YOUR APPLIYING FOR HAS TO BE SUBJECTED IN YOUR EMAIL OTHERWISE YOUR CV WILL NOT BE CONSIDERED.

Only short listed candidates will be contacted for an interview. Closing date: 28th of Dec-2017


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Date posted 20-12-2017
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