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PROCUREMENT ASSISTANT - TRIPOLI

Job Type: Full time | Company: ACTED | Location: Tripoli, Libya | Date posted: 21-01-2018

Assignment

 

Under the supervision of the Office Manager and Logistics Officer, the Procurement Assistant is responsible for overall supervision of Procurement and Supply Chain Management for ACTED in the area of intervention.

 

accountable to:

Under the authority of: 

Logistics Officer, Office Manager & Country Finance Manager & Country Director

Responsible for:

Overall management/supervision of procurement and Supply Chain Management

Working Relations

Internal Relations:

Office Manager, CFM, CD, Capital Logistic team

PMs, Area FLAT

External Relations:

Suppliers, contractors

Other NGOs Logistic team working in the area

FUNCTIONS


1. Procurements:

Handle projects and office procurement requirements based on ACTED procurement guidelines.

Communication with field office(s) via e-mail, skype or cell phone in order to provide on time procurement supports.

Receiving orders from the various departments;

Formulating a plan to purchase the items ordered from the market

Ensure the delivery of the of goods, services and equipment to the ACTED area offices

Prepare and ensure all payments are processed in timely manner with area and capital level

Accountable for compliance with respect to all procurements made at area office level


2. Supply Chain management

Develop and update the order follow-up at the area level

Ensure the information flow between the different stakeholders in the supply chain.

Ability to handle multiple projects simultaneously to meet goals and deadlines

Ensure all ACTED assets are registered and codified with numbering (refer to ACTED Log Manual for details)

Verifying and maintaining inventory levels and keep records to prevent inventory gaps

Ensure all commodities for stock commodities IN/OUT have “Stock Request” form, “Waybill or Reception Voucher” and properly recorded in “Stock Cards” and “Stock Situation Report


3. Filing/Reporting 

Procurement report to be sent to Area Logistic officer in order to support the smooth delivery of all logistics reports to Area Coordinator by the 5th of each month 

Create separate binders for each reporting documents and file them after final confirmation of capital logistic



4. General 

Commit to the humanitarian principles of strict neutrality, religious and political impartiality and non-discrimination;

Report and clarify any work-related issues and challenges to supervisor in timely manner; 

Respect time including to work, meetings, deadlines and other reasonable requests;

Maintain a good team spirit and stimulating working environment amongst staff and colleagues;

Commit to honest, high quality work in all aspects of responsibilities;

Be solution-driven;

Consider safety and security in the field, and immediately report all incidents to the security focal point;

 

Undertake any other tasks as reasonably assigned by the area coordinator.

 

TO APPLY: We look forward to receiving both: Cover letter+ your CV with references attached by email to:  tripoli.administration@acted.org


Ref: PR//TIP before the deadline. THE POSITION YOUR APPLIYING FOR HAS TO BE SUBJECTED IN YOUR EMAIL OTHERWISE YOUR CV WILL NOT BE CONSIDERED.


 

Only short listed candidates will be contacted for an interview. Closing date: 1 Feb- 2018

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Date posted 21-01-2018
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