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Purchasing Officer

Job Type: Full time | Company: MSF | Location: Tripoli, Libya | Date posted: 29-01-2018

Médecins Sans Frontières (MSF – Doctors without Borders) is an international, independent, medical humanitarian organization that provides medical aid to populations in distress, victims of natural and manmade disasters and victims of armed conflict, regardless of race, religion and political believes.

For more information visit our website http://www.msf-me.org/ar.

 

Main Responsibilities:

Performing the day to day purchasing activities in a particular supply office (coordination or project level) according to MSF protocols and standards in order to ensure an optimal running of the mission/ project.

Accountabilities:

·          Performing on a day to day basis the purchasing activities of a supply office, analyzing market sources and competitive pricing conditions among different suppliers in order to ensure an ongoing supply of goods, following the procurement procedures and according to MSF standards and protocols. Including the following activities :

 

-          Carrying out the purchases of a supply office on the basis of purchase documents issued by the line manager and managing the administrative and accounting procedures related to purchasing.

-          Constantly assessing the local market, seeking products and suppliers that offer the best value for money and negotiating prices in order to guarantee the best quality and pricing for MSF goods and commodities. Regularly updating the supplier-item-price data on the supply office and informing the Supply (Activity) Supervisor / Logistics Supervisor of all information or modifications to the data i.e. price, address, items available.

-          At the request of the line manager, obtaining different quotations from suppliers according to the MSF Purchasing policy and placing purchase orders to pre-selected suppliers with whom prices have been agreed.

-          Requesting invoices or receipts, without delay, for all purchases, checking they are correctly filled and translating information written in local language before approval.

-          Managing the administrative and accounting procedures related to purchases: completing purchase orders, checking delivery notes (against orders), managing advances issued by the Finance Department, etc. Updating information on purchase lists after purchases are made

-          Assisting in reception control process with the storekeeper.

 

·         Performing delegated tasks according to his / her activity and as specified in his/her job description

 

 

Requirements:

 

·         Education

 

Essential, secondary education; commerce related studies desirable and basic computer skills

·         Experience

At least 2 years' experience in supply chain related jobs, MSF experience desirable

·         Languages

Fluent Arabic, English literacy desirable

·         Personal Qualities

        Commitment, Stress Management , Service Orientation,Teamwork and Flexibility

 

Working hours and Salary

Salary: 4362 LYD/ Month

9 working hours a day (8 Hours work + 1 Hour Break), From Sunday to Thursday

 

 

Application

Interested candidates should submit their applications in English with a CV, motivation letter and supporting documents (certificates, diplomas etc.) to Médecins Sans Frontières, via E-mail tripoli-Tripoli-jobs@oca.msf.org

The reference Purchasing Officer must be stated in the application to be valid.

Only shortlisted candidates will be contacted.

 

DEADLINE FOR APPLICATION: 10 February (after this date we will not accept applications).

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Date posted 29-01-2018
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