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LOGISTICS SUPPLY OFFICER

Job Type: Full time | Company: premiere-urgence internationale | Location: Benghazi, Libya | Date posted: 04-02-2018

Preliminary Job Information

Job Title

LOGISTICS SUPPLY OFFICER

Country and Base

BENGHAZI, LIBYA

Reports to

Logistics Manager (LM)

Reports to (technical link)

Logistics Manager (LM)

Creation/Replacement

Creation

Type of Contract

Fixed term : 3 month renewable

Expected Date Of Arrival

04/03/2018

Announcing Date

01/02/2018

Closing Date

15/02/2018 – 11.59 pm

Application submission information

Interested candidates should submit their applications by EMAIL ONLY with the subject: BGZ LS + your FULL NAME to lby.bgz.recruitment@premiere-urgence.org with letter of motivation, resume, diplomas and any relevant certificates (work, training, authorisation from Libyan ministries to work for another employer..), contact (phone/email)

 

 

 

General Information

The organisation

 

Première Urgence Internationale (PUI) is a non-governmental, non-profit, non-political and non-religious international aid organization. Our teams are committed to supporting civilians’ victims of marginalization and exclusion, or hit by natural disasters, wars and economic collapses, by answering their fundamental needs. Our aim is to provide emergency relief to uprooted people in order to help them recover their dignity and regain self-sufficiency.

 

 

The association leads, on average, 190 projects each year in the following sectors of intervention: food security, health, nutrition, construction and rehabilitation of infrastructures, water, sanitation, hygiene and economic recovery. PUI is providing assistance to around 5 million people in 21 countries – in Africa, Asia, Middle East, Eastern Europe and France.

 

PUI is launching a health intervention in Benghazi which aims to improve access to quality healthcare for populations affected by the ongoing conflict in Benghazi and its surroundings.

 

 

 

 

Job Description

Overall objective

 

The Logistics supply officer is responsible to manage the supply chain at the project level under the direct supervision of the Logistics Manager (LM) in order to support the implementation of the programs activities on a timely and good quality basis, and in compliance with PUI procedures and donors’ guidelines.

 

Tasks and Responsibilities

4    Supply of all items required by the authorized staff of the base, in compliance with PUI procurement and storage procedures

4   Capitalization of all aspects of the supply chain outputs in direct link with the Logistics Coordinator

4   Ensure a good documentation follow-up and archiving

 

Specific Goals and Related Activities

1.         Procurement Management

4   To supply all items required by the authorized staff of the base, in compliance with PU-AMI procurement procedures

4   To provide feedbacks and guidance to the project managers regarding the procurement procedures and purchase files before submitting to the Coordination

4   To  edit, validate with concerned managers and follow all purchase files for the base in coordination with the other bases if necessary

4   To  verify, update and archive all purchase files

4   To issue the Purchase Request follow-up t base level (weekly and/or monthly)

4   To  follow a procurement plan for the project with the help of the program/logistics managers

4   To compile, check and clean all procurement related archives prior to sending to Coordination

4   To capitalize on the supply work done through markets studies, editing of catalogs, and other tools if necessary.

4   To create and implement new tools related to procurement if necessary, with the approval of the management

 

2.         Management of transport of goods

4   To manage reception, transit and delivery of all items requested and purchased

4   To be the focal point for rental of trucks and other vehicles linked to the implementation of programs activities of the base (bobcat, forklift, bulldozer etc.)

4   To ensure that the PUI procurement procedures are well respected in the rental process

4   To follow the needs in terms of vehicles and insure that needed vehicles are provided in a timely fashion

 

3.         Storage (goods for the program implementation)

4   To regularly inspect the storage facilities to assess the work needs

4   To ensure material is stored under suitable conditions and monitor expiration dates

4   To ensure procedures are followed for all dispatch of items, out of stock, in stock

4   To see that all documentation linked to stock at is complete and correct

4   To supervise monthly physical stock inventory

4   To do a complete storage reporting file every month and share it with the logistics manager and  operational teams concerned

 

4.       Documentation, and Reporting

4   Ensure a good documentation follow-up and archiving

4   Ensure a regular communication with the Logistics manager on all aspects of supply chain

 

In General, the Employee has to remain flexible and to perform other duties as required for the good running of the mission.

NB: This job description may be subject to modifications in the future, depending on the evolution of the activities. These modifications will then be defined and discussed between the Employee and PUI

 

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Date posted 04-02-2018
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