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Project Assistant

Job Type: Full time | Company: ACTED Organization | Location: Multiple Locations, Libya | Date posted: 12-02-2018

Background on ACTED

Since 1993, as an international non-governmental organization, ACTED has been committed to immediate humanitarian relief to support those in urgent need and protect people’s dignity, while co-creating longer term opportunities for sustainable growth and fulfilling people’s potential. ACTED endeavors to respond to humanitarian crises and build resilience; promote inclusive and sustainable growth; co-construct effective governance and support the building of civil society worldwide by investing in people and their potential. We go the last mile: ACTED’s mission is to save lives and support people in meeting their needs in hard to reach areas. With a team of 4,300 national staff 300 international staff, ACTED is active in 35 countries and implements more than 490 projects a year reaching over 11 million beneficiaries.

Countryprofile                                                         

ACTED has been programming in Libya since March 2011. Initially focusing on responding to the humanitarian crisis in the wake of the conflict, ACTED set-up offices across the country, providing vital humanitarian assistance to displaced and vulnerable populations. Furthermore, during this period ACTED utilized its assessment and mapping capabilities to help coordinate and provide information for the humanitarian response and reconstruction of the country. Since January 2012, and building on the strong networks developed during the emergency response, ACTED started to work on post-conflict projects, particularly focusing of support to the nascent Libyan civil society.ACTED is implementing the program Civil Initiatives Libya (CIL) which is providing capacity building and technical assistance to Libyan local actors, mainly CSOs, Local Authorities and Universities. The overall objective of CIL is to define methods and approaches, adapted to the Libyan context, and aiming at improving the resilience of communities and local institutions in time of crisis.

 

The present position is related to the all the different components on ACTED’s action in Libya.

Position profile

  • Position: Project Assistant.
  • Department: Program.
  • Gender: Any.
  • Contract duration: 12 months.
  • Location: AL JUFRAH with some travel to Tripoli and to Tunis
  • Starting date: March 2018.
  • Closing date: 25th Feb 2018.

ASSIGNMENT

Under the direct supervision of the Project Manager in Tripoli and the overall supervision of the Projects Coordinator in Tunis, the Project assistant will be in charge of ensuring the delivery of activities in Al Jufrah and its surrounding areas, following ACTED procedures, and in coordination with ACTED partners and ACTED staff in Libya. Regarding the grants, he will work under the guidance/monitoring of the Senior Grants officer in Tripoli.

 

ACCOUNTABLE TO:

 

 Under the authority of:

Line Manager +4: Country Director

Line Manager +3: CIL Director

Line Manager +2: Program Coordinator (Tunis)

Line Manager +1: Project Manager (Tripoli)

 

 

WORKING RELATIONS

 

Internal Relations: Grants officer in Tripoli, Office Manager in Tripoli; Finance, Logistic, HR, Security

External Relations: All national and local partners/stakeholders In Libya (especially GIZ staff, CSOs, municipality and Civil Society Commission)

1.        MAIN FUNCTIONS

The Project assistant role is to: 

·         Establish and maintain good relations and regular communication with:

o   Civil Society actors in the municipality and its surrounding area

o   The municipality itself and other local public bodies

o   National civil society and government bodies when needed

o   GiZ staff in Libya

·         Planning the delivery of the planned activities in the municipality, following ACTED procedures, and in coordination with the Project Manager, GIZ, local partners and the municipality. 

·         Ensuring all project activities take place within the required timeframe and budget, and that they are adequate, appropriate, cost-effective and in line with the project’s key objectives in the municipality, based on a set of clear indicators

·         Coordinate with the target beneficiaries of the project and all relevant local actors, to ensure the project is responsive to their needs and takes into account their input, and collect regular feedback after activities.

·         Follow-up with relevant local consultants/experts to ensure quality control of their work 

·         Assisting with the internal reporting of all activity-related expenses in the municipality and the activities’ impact

·         Identifying best practices and lessons learned

·         Adding to the above responsibilities, the Project assistant shall cover the following:  Liaising with staff in other areas of Libya and providing information and data for ensuring the best possible communication about the activities (ACTED and CIL Websites, Newsletters).

·         On Demand:

o   Assisting with the implementation of other ACTED projects

o   Meeting local partners, and participating in developing new ideas and strategies in the field of civil society development

 

The position is based in Al Jufrah, with travel to Tripoli and Tunis for training and programing purposes, and regular travels within Libya to other partner municipalities when necessary, following ACTED security procedures

Key performance indicators

-          Positive image of ACTED with national partners is improved

-          Activities of the project proposal are planned within timeframe

-          Activities of the project are implemented on time

-          Visibility of ACTED/CIL, donors and partners is ensured in all activities, in compliance with guidelines

-          Budget of the project is spent 100% and within budget flexibility

-          Inputs of PMF and BFU are sent on time

-          FLATS procedure are respected

-          Activities of the project are prepared and implemented in high quality (by staff and by suppliers/consultants)

-          Outputs of the project are developed in high quality (by staff and by suppliers/consultants)

-          Recommendation of AME team are taken into consideration

-          Best practices are identified and formalized during the project

 

Qualifications:

·         Bachelor degree in social / economic fields

·         Experience in supporting CSOs is an asset

·         Commit to the humanitarian principles of strict neutrality, religious and political impartiality and nondiscrimination;

·         Report and clarify any work-related issues and challenges to supervisor in timely manner; 

·         Respect time including to work, meetings, deadlines and other reasonable requests;

·         Maintain a good team spirit and stimulating working environment amongst staff and colleagues;

·         Commit to honest, high quality work in all aspects of responsibilities;

·         Be solution-driven;

·         Consider safety and security in the field, and immediately report all incidents to the security focal point;

·         Undertake any other tasks as reasonably assigned by the area coordinator.

 

  • TO APPLY: We look forward to receiving both: Cover letter+ your CV with references attached by email to: benghazi.hr@acted.org before the deadline. THE POSITION YOUR APPLIYING FOR HAS TO BE SUBJECTED IN YOUR EMAIL OTHERWISE YOUR CV WILL NOT BE CONSIDERED.
  •  

  • Only short listed candidates will be contacted for an interview. Closing date: 25th Feb 2018.
  •  

     
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